--- title: "Business Management System" ocid: "ocds-h6vhtk-03a10f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a10f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a10f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a10f.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "MINISTRY OF DEFENCE" published: "2023-01-30" --- # Business Management System Buyer: MINISTRY OF DEFENCE Current stage: Planning OCID: ocds-h6vhtk-03a10f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a10f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03a10f.json) ## Summary The Ministry of Defence is planning a tender for a Business Management System. The procurement process will involve migrating data from an existing BMS tool to a new solution. The tender involves approximately 12,000 staff members, 251 Business Process Maps, and 4,226 documents. The tender is for database services in the services category, with additional classifications related to software packages and defence services. Interested suppliers must respond to the RFI by 17:00 on 03 March 2023. This tender opportunity offers significant potential for businesses providing database services and software solutions. Suppliers with expertise in digital solutions, data migration, and BMS development are well-suited to compete. The Ministry of Defence aims to create a central access point for policy, business process documentation, and procedural information. The tender presents a chance for businesses to contribute to a vital infrastructure upgrade within the Defence sector, enhancing efficiency and operational effectiveness. ## Notice MOD - DE&S Request for Information (RFI) - Business Management System To gather information on the different digital solutions that are available in the marketplace and to understand their capability to deliver the key requirements detailed in this RFI. Short description of requirement: DE&S has an existing BMS tool and therefore some or all of the data within that tool may need to be migrated to a new solution. Therefore, suppliers should note the following: 1) Staff Numbers (equates to potential users) - 12,000 DE&S staff. 2) Business Processes Maps - 251 created as Microsoft Visio documents 3) Existing data volume(s) a) 4,226 documents equating to approximately 20.44 GB split into various types: b) Read-only supporting documents (Procedure, Policy, instruction). c) External Web links d) Fillable content template/forms 4) Existing build - SharePoint Online 2019 (cloud hosted via Microsoft Office 365) using core Office Applications (Word, Excel Forms) for document generation, Power BI for extracting management information and Visio SP tool with JAVA script for editing and viewing business process maps. N.B - The volumes noted in Point 2 and 3 (a) are best estimates only, volumes are expected to increase over time. DE&S are developing a requirement for a BMS to act as a central access point to all Policy, Business Process documentation and Procedural information. Responses should be sent to Ryan.Miller731@mod.gov.uk and Laura.Crowe104@mod.gov.uk by 17:00 on 03 March 2023. Information Requested Disclaimer: The information contained within this RFI is requested to inform a potential future procurement strategy. No formal procurement process has been launched. Any resulting procurement will be conducted competitively, and all information provided in response to this RFI will be held in confidence. You must not take this Request for Information to mean confirmation that the Authority shall launch a procurement or award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/002775-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Jan 2023 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS34 8JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Stoke Park & Cheswick | | Westminster constituency | Filton and Bradley Stoke | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72320000 - Database services ## Release History - 30 Jan 2023 at 12:33 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/002775-2023 ## Notice URLs - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=55668 - https://www.gov.uk/government/organisations/defence-equipment-and-support ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a10f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03a10f.json.