--- title: "PFB035 Framework Agreement for Events Management Services" ocid: "ocds-h6vhtk-03a233" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a233" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a233.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a233.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LEEDS TRINITY UNIVERSITY" published: "2023-02-01" --- # PFB035 Framework Agreement for Events Management Services Buyer: LEEDS TRINITY UNIVERSITY Current stage: Tender OCID: ocds-h6vhtk-03a233 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a233) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03a233.json) ## Summary The Leeds Trinity University is seeking to award an enduring framework agreement for events management services to support its campus redevelopment project. The framework agreement will initially last for three years, with the possibility of annual extensions. The university's flagship events, such as graduation ceremonies, may face venue changes due to ongoing construction work, necessitating contingency plans for future events. This tender presents an opportunity for event services suppliers to secure a place on the framework agreement for Leeds Trinity University. Businesses specialised in event management services, particularly those capable of adapting to changing event venues and requirements, are well-suited to compete for this contract. The procurement process is currently in the active stage, with a tender period ending on 8th March 2023, and the potential for ongoing contract opportunities through call-off contracts under the framework agreement. ## Notice Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues. As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations. ### Lot Information Lot 1 Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues. As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations. The university's flagship events are its graduation ceremonies. At the time of inviting tenders, campus redevelopment plans strongly indicate (but are unable to definitively confirm) that our usual venue, the Chapel, is unavailable due to surrounding building works. Our contingency plan is for the the 2023 graduation ceremonies in July and December to take place in the Sports Hall at the university's Horsforth campus. The university is inviting tenders based upon the contingency requirements for Graduations of July 2023. The three highest scoring tenderers will be awarded a place on the framework agreement. The highest scoring tenderer will be awarded the contract for Graduations held July and December 2023. The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times. Subsequently, call-off contracts from the framework agreement will be awarded via one of the following permissible methods: *Direct award (by framework ranking) *Competitive Quotation *Mini Tender Call-off Contracts: 1.The call-off contracts will be effective immediately upon award. 2.Works on site will commence and complete by agreement with the university. 3.The tendered Contract Price is to be a fixed contract sum inclusive of all costs, delivered to the address(es) specified in the tender documents. 4.The prices must be quoted in Pounds Sterling and should exclude VAT where applicable. Options: The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003200-2023 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Feb 2023 | | Submission deadline | 8 Mar 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | £250,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEEDS TRINITY UNIVERSITY | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS18 5HD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Horsforth | | Westminster constituency | Leeds North West | | Delivery location | TLE42 Leeds | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 1 Feb 2023 at 19:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003200-2023 ## Notice URLs - https://neupc.delta-esourcing.com/respond/R39CYCQ42Z - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z - https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z - https://www.leedstrinity.ac.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a233. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03a233.json.