---
title: "DOF 4865439 PAN GOVERNMENT PROPERTY MAINTENANCE FRAMEWORK 2024"
ocid: "ocds-h6vhtk-03a50e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a50e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a50e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a50e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT OF FINANCE NORTHERN IRELAND, CONSTRUCTION AND PROCUREMENT DELIVERY"
published: "2024-12-05"
---

# DOF 4865439 PAN GOVERNMENT PROPERTY MAINTENANCE FRAMEWORK 2024

Buyer: DEPARTMENT OF FINANCE NORTHERN IRELAND, CONSTRUCTION AND PROCUREMENT DELIVERY  
Current stage: Award  
OCID: ocds-h6vhtk-03a50e

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## Summary

The Department of Finance Northern Ireland, Construction and Procurement Delivery has awarded a framework agreement titled “DOF 4865439 PAN GOVERNMENT PROPERTY MAINTENANCE FRAMEWORK 2024”, encompassing the building construction work industry. The procurement process, finalised on 5th December 2024, was in the 'Award' stage, officially signed on 15th May 2024. This agreement spans three geographic regions in Northern Ireland - North, South, and West - with contracts awarded for planned, remedial, and reactive maintenance, as well as projects worth up to £75,000, inclusive of design services. The framework includes multiple NEC4 Facilities Management Contracts, with an estimated annual value of services delivered as £6m-£8m for the North, £6m-£7.5m for the South, and £5m-£6.5m for the West, respectively. The contract has a total value of £88,182,606.81 over four years (2+1+1 extension).

This tender presents comprehensive business opportunities, especially for firms specialising in construction, electrical, mechanical, and refurbishment services. The agreement's flexibility and its division into lots across Northern Ireland offer substantial growth potential for businesses able to provide quality maintenance and construction work in the specified areas. Companies such as IRWIN ME LTD, GRAHAM ASSET MANAGEMENT LTD, C H C GROUP LTD, and H J MARTIN LTD have secured contracts, indicating the sector's competitive nature. Businesses well-equipped to deliver robust, cost-effective property maintenance solutions with an ability to comply with NEC4 contractual obligations and handle diverse maintenance needs are ideally positioned to benefit from such frameworks.

## Notice

Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: * Planned Preventative Maintenance (Ppm) Works; * Remedial Maintenance; * Reactive Maintenance; And * Projects Up To A Value Of PS75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients' asset portfolios and current budget constraints.

### Lot Information

Lot 1 - Property Maintenance Contractor - North

Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: * Planned Preventative Maintenance (Ppm) Works; * Remedial Maintenance; * Reactive Maintenance; And * Projects Up To A Value Of PS75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients' asset portfolios and current budget constraints. Additional information: Lot 1 - Property Maintenance Contractor - North . The Authority wishesto appoint six Economic Operators EOs to enter into a Pan Government Collaborative Property Maintenance Framework Agreement2024 hereafter referred to as 'the Agreement'. One Economic Operator will be appointed for Lot 1, Lot 2 and Lot 3 respectively.. TheAgreement will provide the following property maintenance services to the Northern Ireland Government estate:. * planned preventativemaintenance PPM works;. * remedial maintenance; . * reactive maintenance; and. * projects up to a value of PS75,000, including designservices as necessary.. . The Agreement will comprise three geographic areas of Northern Ireland - North, South and West as listed below.Document 6 of 7 Affected Property provides details of the geographic areas and associated Government properties. . * Lot 1 - PropertyMaintenance Contractor - North . * Lot 2 - Property Maintenance Contractor - South . * Lot 3 - Property Maintenance Contractor - West.* Lot 1R - Property Maintenance Contractor - North - RESERVE. * Lot 2R - Property Maintenance Contractor - South - RESERVE . * Lot3R - Property Maintenance Contractor - West - RESERVE. . No services will be delivered through the Agreement. On entering into theAgreement, each Contractor appointed to Lots 1, 2, and 3 will also be entering into multiple NEC4 Facilities Management Contracts FMCas the Service Provider, one with each Client. Please refer to Schedule 5 of the Agreement for details of contract award procedures.Schedule 10 of the Agreement details the 'Client Group' who will enter into FMCs with the Contractor for each Lot. . It is estimatedthat the aggregated value of services to be delivered through each individual Lot is as detailed below: . Lot 1 North - PS6m - PS8m perannum.. Lot 2 South - PS6m - PS7.5m per annum.. Lot 3 West - PS5m - PS6.5m per annum.. However, the appointment of a Contractor tothe Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provideservices where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will bewholly dependent on Clients' asset portfolios. The current budget constraints are anticipated to influence the volume of services andworks delivered through the NEC4 FMCs. The Reserve Contractors for Lots 1R, 2R and 3R will not enter into any NEC4 FMCs at the timeof appointment to the Agreement. Schedule 5 of the Agreement details the procedure by which an FMC would be awarded a Reservecontract as a Service Provider.. . The Agreement will be available for use by public sector organisations requiring property related servicesin Northern Ireland including:- . . * Government Departments and their Agencies;. * Non-departmental Public Bodies;. * Other ContractingAuthorities . . It is anticipated that most of the services will be in relation to:. . * office estate;. * courts;. * workshops;. * laboratories;. *agricultural facilities;. * colleges and associated sleeping accommodation. * forest facilities;. * storage facilities;. * amenity facilities;. * sportsfacilities;. * historic buildings and monuments; . * business/industrial units . * port facilities; and . * vehicle test centres. The Agreementand associated FMCs will provide property maintenance services as described above and as set out below.. PPM Service Orders willrequire the Service Provider to undertake scheduled visits to service systems and equipment to minimise breakdowns, ensure businesscontinuity, and compliance with relevant statutory, regulatory, and other authoritative requirements, as specified in the Scope. This willinclude scheduled routine inspection, testing, servicing and reporting on the components and systems as set out in S2023 SFG20 Core Custom Schedules.. Remedial Service Orders will require the Service Provider to undertake repairs to buildings or to replace equipmentand systems identified by the Service Provider during a PPM Service Order.. Reactive Service Orders will require the Service Provider toundertake repairs to buildings, equipment, mechanical electrical systems within a defined timescale. Historical data on the nature andvolume of reactive Service Orders in 2022/23 is provided at Annex E. Economic Operators should note that this historical informationdoes not necessarily indicate the level of reactive Service Orders that will be issued as part of this Agreement, but merely provides a broadindicator of potential reactive Service Orders. . . Projects will be instructed in accordance with the terms of the FMC, through the issueof a Project Order. These works relate to building, mechanical, electrical, painting and/or specialist construction works projects to meetspecific client requirements. Project Orders will not normally exceed PS75,000.00 and may also include design services.. .

Renewal: The Agreement will be awarded for a period of up to 4 years. The Agreement shall be appointed, initially for two years with an option to extend the Agreement for two consecutive one year periods (renewed annually) up to a maximum 4 year period, (i.e. 2+1+1). The Agreement may be terminated at any time as may be deemed necessary by the Authority.

Lot 2 - Property Maintenance Contractor - South

Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: * Planned Preventative Maintenance (Ppm) Works; * Remedial Maintenance; * Reactive Maintenance; And * Projects Up To A Value Of PS75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients' asset portfolios and current budget constraints. Additional information: Lot 1 - Property Maintenance Contractor - North . The Authority wishesto appoint six Economic Operators EOs to enter into a Pan Government Collaborative Property Maintenance Framework Agreement2024 hereafter referred to as 'the Agreement'. One Economic Operator will be appointed for Lot 1, Lot 2 and Lot 3 respectively.. TheAgreement will provide the following property maintenance services to the Northern Ireland Government estate:. * planned preventativemaintenance PPM works;. * remedial maintenance; . * reactive maintenance; and. * projects up to a value of PS75,000, including designservices as necessary.. . The Agreement will comprise three geographic areas of Northern Ireland - North, South and West as listed below.Document 6 of 7 Affected Property provides details of the geographic areas and associated Government properties. . * Lot 1 - PropertyMaintenance Contractor - North . * Lot 2 - Property Maintenance Contractor - South . * Lot 3 - Property Maintenance Contractor - West.* Lot 1R - Property Maintenance Contractor - North - RESERVE. * Lot 2R - Property Maintenance Contractor - South - RESERVE . * Lot3R - Property Maintenance Contractor - West - RESERVE. . No services will be delivered through the Agreement. On entering into theAgreement, each Contractor appointed to Lots 1, 2, and 3 will also be entering into multiple NEC4 Facilities Management Contracts FMCas the Service Provider, one with each Client. Please refer to Schedule 5 of the Agreement for details of contract award procedures.Schedule 10 of the Agreement details the 'Client Group' who will enter into FMCs with the Contractor for each Lot. . It is estimatedthat the aggregated value of services to be delivered through each individual Lot is as detailed below: . Lot 1 North - PS6m - PS8m perannum.. Lot 2 South - PS6m - PS7.5m per annum.. Lot 3 West - PS5m - PS6.5m per annum.. However, the appointment of a Contractor tothe Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provideservices where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will bewholly dependent on Clients' asset portfolios. The current budget constraints are anticipated to influence the volume of services andworks delivered through the NEC4 FMCs. The Reserve Contractors for Lots 1R, 2R and 3R will not enter into any NEC4 FMCs at the timeof appointment to the Agreement. Schedule 5 of the Agreement details the procedure by which an FMC would be awarded a Reservecontract as a Service Provider.. . The Agreement will be available for use by public sector organisations requiring property related servicesin Northern Ireland including:- . . * Government Departments and their Agencies;. * Non-departmental Public Bodies;. * Other ContractingAuthorities . . It is anticipated that most of the services will be in relation to:. . * office estate;. * courts;. * workshops;. * laboratories;. *agricultural facilities;. * colleges and associated sleeping accommodation. * forest facilities;. * storage facilities;. * amenity facilities;. * sportsfacilities;. * historic buildings and monuments; . * business/industrial units . * port facilities; and . * vehicle test centres. The Agreementand associated FMCs will provide property maintenance services as described above and as set out below.. PPM Service Orders willrequire the Service Provider to undertake scheduled visits to service systems and equipment to minimise breakdowns, ensure businesscontinuity, and compliance with relevant statutory, regulatory, and other authoritative requirements, as specified in the Scope. This willinclude scheduled routine inspection, testing, servicing and reporting on the components and systems as set out in S2023 SFG20 Core Custom Schedules.. Remedial Service Orders will require the Service Provider to undertake repairs to buildings or to replace equipmentand systems identified by the Service Provider during a PPM Service Order.. Reactive Service Orders will require the Service Provider toundertake repairs to buildings, equipment, mechanical electrical systems within a defined timescale. Historical data on the nature andvolume of reactive Service Orders in 2022/23 is provided at Annex E. Economic Operators should note that this historical informationdoes not necessarily indicate the level of reactive Service Orders that will be issued as part of this Agreement, but merely provides a broadindicator of potential reactive Service Orders. . . Projects will be instructed in accordance with the terms of the FMC, through the issueof a Project Order. These works relate to building, mechanical, electrical, painting and/or specialist construction works projects to meetspecific client requirements. Project Orders will not normally exceed PS75,000.00 and may also include design services.. .

Renewal: The Agreement will be awarded for a period of up to 4 years. The Agreement shall be appointed, initially for two years with an option to extend the Agreement for two consecutive one year periods (renewed annually) up to a maximum 4 year period, (i.e. 2+1+1). The Agreement may be terminated at any time as may be deemed necessary by the Authority

Lot 3 - Property Maintenance Contractor - West

Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: * Planned Preventative Maintenance (Ppm) Works; * Remedial Maintenance; * Reactive Maintenance; And * Projects Up To A Value Of PS75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients' asset portfolios and current budget constraints. Additional information: Lot 1 - Property Maintenance Contractor - North . The Authority wishesto appoint six Economic Operators EOs to enter into a Pan Government Collaborative Property Maintenance Framework Agreement2024 hereafter referred to as 'the Agreement'. One Economic Operator will be appointed for Lot 1, Lot 2 and Lot 3 respectively.. TheAgreement will provide the following property maintenance services to the Northern Ireland Government estate:. * planned preventativemaintenance PPM works;. * remedial maintenance; . * reactive maintenance; and. * projects up to a value of PS75,000, including designservices as necessary.. . The Agreement will comprise three geographic areas of Northern Ireland - North, South and West as listed below.Document 6 of 7 Affected Property provides details of the geographic areas and associated Government properties. . * Lot 1 - PropertyMaintenance Contractor - North . * Lot 2 - Property Maintenance Contractor - South . * Lot 3 - Property Maintenance Contractor - West.* Lot 1R - Property Maintenance Contractor - North - RESERVE. * Lot 2R - Property Maintenance Contractor - South - RESERVE . * Lot3R - Property Maintenance Contractor - West - RESERVE. . No services will be delivered through the Agreement. On entering into theAgreement, each Contractor appointed to Lots 1, 2, and 3 will also be entering into multiple NEC4 Facilities Management Contracts FMCas the Service Provider, one with each Client. Please refer to Schedule 5 of the Agreement for details of contract award procedures.Schedule 10 of the Agreement details the 'Client Group' who will enter into FMCs with the Contractor for each Lot. . It is estimated that the aggregated value of services to be delivered through each individual Lot is as detailed below: . Lot 1 North - PS6m - PS8m perannum.. Lot 2 South - PS6m - PS7.5m per annum.. Lot 3 West - PS5m - PS6.5m per annum.. However, the appointment of a Contractor tothe Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provideservices where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will bewholly dependent on Clients' asset portfolios. The current budget constraints are anticipated to influence the volume of services andworks delivered through the NEC4 FMCs. The Reserve Contractors for Lots 1R, 2R and 3R will not enter into any NEC4 FMCs at the timeof appointment to the Agreement. Schedule 5 of the Agreement details the procedure by which an FMC would be awarded a Reservecontract as a Service Provider.. . The Agreement will be available for use by public sector organisations requiring property related servicesin Northern Ireland including:- . . * Government Departments and their Agencies;. * Non-departmental Public Bodies;. * Other ContractingAuthorities . . It is anticipated that most of the services will be in relation to:. . * office estate;. * courts;. * workshops;. * laboratories;. *agricultural facilities;. * colleges and associated sleeping accommodation. * forest facilities;. * storage facilities;. * amenity facilities;. * sportsfacilities;. * historic buildings and monuments; . * business/industrial units . * port facilities; and . * vehicle test centres. The Agreementand associated FMCs will provide property maintenance services as described above and as set out below.. PPM Service Orders willrequire the Service Provider to undertake scheduled visits to service systems and equipment to minimise breakdowns, ensure businesscontinuity, and compliance with relevant statutory, regulatory, and other authoritative requirements, as specified in the Scope. This willinclude scheduled routine inspection, testing, servicing and reporting on the components and systems as set out in S2023 SFG20 Core Custom Schedules.. Remedial Service Orders will require the Service Provider to undertake repairs to buildings or to replace equipmentand systems identified by the Service Provider during a PPM Service Order.. Reactive Service Orders will require the Service Provider toundertake repairs to buildings, equipment, mechanical electrical systems within a defined timescale. Historical data on the nature andvolume of reactive Service Orders in 2022/23 is provided at Annex E. Economic Operators should note that this historical informationdoes not necessarily indicate the level of reactive Service Orders that will be issued as part of this Agreement, but merely provides a broadindicator of potential reactive Service Orders. . . Projects will be instructed in accordance with the terms of the FMC, through the issueof a Project Order. These works relate to building, mechanical, electrical, painting and/or specialist construction works projects to meetspecific client requirements. Project Orders will not normally exceed PS75,000.00 and may also include design services.. .

Renewal: The Agreement will be awarded for a period of up to 4 years. The Agreement shall be appointed, initially for two years with an option to extend the Agreement for two consecutive one year periods (renewed annually) up to a maximum 4 year period, (i.e. 2+1+1). The Agreement may be terminated at any time as may be deemed necessary by the Authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039145-2024 |
| Notice type | Planning Notice |
| Procurement type | Framework |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Dec 2024 |
| Submission deadline | 11 Sep 2023 |
| Future notice date | 2 Apr 2023 |
| Award date | 14 May 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £88,000,000 |
| Lots value | £88,000,000 |
| Awards value | Not specified |
| Contracts value | £70,682,605 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT OF FINANCE NORTHERN IRELAND, CONSTRUCTION AND PROCUREMENT DELIVERY |
| Additional buyers | DEPARTMENT OF FINANCE, CONSTRUCTION AND PROCUREMENT DELIVERY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT3 9ED |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN0 Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | C H C GROUP; GRAHAM ASSET MANAGEMENT; H J MARTIN; IRWIN ME |

## CPV Codes

### Divisions

- 45 - Construction work

### Codes

- 45210000 - Building construction work
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45351000 - Mechanical engineering installation works
- 45453100 - Refurbishment work

## Release History

- 5 Dec 2024 at 06:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039145-2024
- 20 Sep 2023 at 09:03 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027726-2023
- 8 Sep 2023 at 14:41 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026672-2023
- 23 Aug 2023 at 08:04 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024722-2023
- 7 Jul 2023 at 10:02 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019429-2023
- 6 Jul 2023 at 15:04 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019338-2023
- 21 Jun 2023 at 10:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017638-2023
- 13 Feb 2023 at 10:43 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/004317-2023

## Notice URLs

- https://etendersni.gov.uk/
- https://etendersni.gov.uk/epps
- https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=4865439
- https://www.finance-ni.gov.uk/
- https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-publicprocurement-
- https://www.finance-ni.gov.uk/articles/list-public-bodies-which-nipublicprocurement-
- https://www.finance-ni.gov.uk/contact
- https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures
- https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/List%20of%20participants%20and%20potential%20participants%20-%20PMF%202024%20v2_0.pdf

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a50e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03a50e.json.