---
title: "Crofty Multi Academy Trust ~ Cleaning tender"
ocid: "ocds-h6vhtk-03a5b3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a5b3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a5b3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a5b3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CROFTY MULTI ACADEMY TRUST"
published: "2023-08-18"
---

# Crofty Multi Academy Trust ~ Cleaning tender

Buyer: CROFTY MULTI ACADEMY TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-03a5b3

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## Summary

The Crofty Multi Academy Trust has completed a procurement process for cleaning services across 10 schools in Cornwall. The Trust required a comprehensive cleaning and caretaking service for daily and periodic cleaning tasks. The contract, which started on 1st September 2023 for an initial three-year period, involves a fixed-price agreement with options for extension. The procurement method used was a 'selective' process with a 'Restricted procedure'. The contract was awarded to KGB Cleaning Southwesr Ltd.

This tender opportunity by the Crofty Multi Academy Trust offers a chance for small or medium enterprises (SMEs) experienced in school cleaning services to expand their business. Businesses with current experience in the education sector and a strong operational base in Cornwall would be well-suited to compete. The Trust's planned growth in the number of academies under its control during the contract period creates further opportunities for suitable contractors to provide cleaning services.

## Notice

The successful Supplier will be required to provide a comprehensive cleaning and caretaking service, including daily term time and non-term time periodic cleaning, for the following 10 Schools: 1.Garras School https://www.garras.cornwall.sch.uk/website 2.Godolphin School https://www.godolphin.cornwall.sch.uk/ 3.Pencoys School https://pencoys.croftymat.org/ 4.Sithney School https://www.sithney.cornwall.sch.uk/website 5.Trannack School http://www.trannack.cornwall.sch.uk/website 6.Treloweth School http://treloweth.cornwall.sch.uk/ 7.Portreath School https://portreath.croftymat.org/ 8.Weeth School https://weeth.croftymat.org/ 9.Halwin School http://www.halwin.co.uk/website 10.Pennoweth School https://pennoweth.croftymat.org/ Crofty Multi Academy Trust is a growing Trust of 16 Primary Schools across Cornwall. More information can be found on their website: https://croftymat.org/

### Lot Information

Lot 1

The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within both Primary and Secondary establishments to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Cornwall, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within the schools, this includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and its buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the School and Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information. TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Crofty Multi Academy Trust on the contract performance. The contract will commence on 01 September 2023 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. The Trust is expected to grow in the number of Academies becoming part of the Trust during this contract period, and the provision of cleaning services within these Academies when they have joined the Trust may fall under the scope of this contract. The successful Supplier will be expected to provide this service within these Academies using the same costing model, ratios etc that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these Academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust. Please see SQ Document for further information

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024288-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Aug 2023 |
| Submission deadline | 17 Mar 2023 |
| Future notice date | Not specified |
| Award date | 5 Jul 2023 |
| Contract period | 31 Aug 2023 - 31 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,174,000 |
| Lots value | £1,174,000 |
| Awards value | Not specified |
| Contracts value | £1,075,985 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROFTY MULTI ACADEMY TRUST |
| Locality | CORNWALL |
| Post town | Truro |
| Postcode | TR14 0HX |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Pool & Tehidy |
| Westminster constituency | Camborne and Redruth |
| Delivery location | TLK3 Cornwall and Isles of Scilly |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KGB CLEANING SOUTHWESR |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 18 Aug 2023 at 09:06 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024288-2023
- 14 Feb 2023 at 19:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004578-2023

## Notice URLs

- http://treloweth.cornwall.sch.uk/
- http://www.halwin.co.uk/website
- http://www.trannack.cornwall.sch.uk/website
- https://croftymat.org/
- https://litmustms.co.uk/delta/viewNotice.html?noticeId=803249133
- https://litmustms.co.uk/respond/63Z533FF5C
- https://pencoys.croftymat.org/
- https://pennoweth.croftymat.org/
- https://portreath.croftymat.org/
- https://weeth.croftymat.org/
- https://www.garras.cornwall.sch.uk/website
- https://www.godolphin.cornwall.sch.uk/
- https://www.sithney.cornwall.sch.uk/website

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a5b3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03a5b3.json.