--- title: "Environment and Infrastructure Asset Management System" ocid: "ocds-h6vhtk-03a6f2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a6f2" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a6f2.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03a6f2.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "RENFREWSHIRE COUNCIL" published: "2023-02-20" --- # Environment and Infrastructure Asset Management System Buyer: RENFREWSHIRE COUNCIL Current stage: Planning OCID: ocds-h6vhtk-03a6f2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a6f2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03a6f2.json) ## Summary The Renfrewshire Council has planned a procurement process for an Environment and Infrastructure Asset Management System. The system will manage Roads, Grounds Maintenance, and other infrastructure assets. The tender is classified under the CPV code 48000000 for Software package and information systems. The procurement stage is currently in the planning phase, with the future notice date set for June 1, 2023. Renfrewshire, UKM83 region, is the location for this procurement opportunity. This tender from Renfrewshire Council presents an opportunity for suppliers who can provide a cloud-based Asset Management System with specific features outlined in the tender description. Businesses in the software development and infrastructure management industries would be well-suited to compete for this contract. Interested parties should ensure their solutions align with the detailed requirements specified by the Council and contact the designated buyer, Brian Bradley, for further information. ## Notice Renfrewshire Council has a requirement for an Environment and Infrastructure Asset Management System. The Council wishes to appoint a suitably qualified supplier to provide this system. ### Lot Information Lot 1 Renfrewshire Council is seeking an Environment and Infrastructure Asset Management System which: 1. Can provide an asset management system to manage Roads, Grounds Maintenance and other associated operational environmental and infrastructure assets. 2. Has an asset management system as the single point of contact for all service issues. 3. Can manage Asset data associated with Roads, Lighting, Structures, Grounds Maintenance and Cemeteries. 4. Is cloud based. 5. Can be fully integrated to include modules or be able to FULLY interface via API with other systems for: - Network creation/maintenance of: i. Network types ii. Network road elements including all attributes iii. Holds full road network type inventory iv. Inspection groups v. Groups of Inspection groups vi. Bulk network updates - Create and maintain Assets: i. Create Asset types ii. Assets on a Route iii. Recording all details of asset iv. Plotting location of asset on network v. Create Inspections and defects on network on map vi. Provide status updates of asset and defects vii. Creation of defect direct from Enquiry screen viii. Carry out inspections, raise defects and create and maintain works schedules and instructions ix. Include the ability to load photographs directly - Workload management and scheduling i. Allocate and assign tasks to officers ii. Account for staff absence and subsequent reallocation of tasks iii. Scheduling of cyclic inspections and tasks - Reporting i. Full reporting facilities ii. Projection planning capabilities iii. Carbon data reporting and calculations - Financial and Contractor Management i. Financial Forecasting ii. Administer and control budgets for works categories and types. iii. Attach BofQ as estimates to Works instructions iv. Attach related documents to the Works instructions v. Create and maintain multiple term maintenance contracts including Contractor details and all standard bill items/rates vi. Create and maintain client budgets allocated to various work types and activities. vii. Financial Management and Budgetary control in terms of works measure processes - Integration with other systems i. ESRI GIS ii. Firmstep CRM 1. Must include the ability to seamlessly pass data and photographs logged by customer in Firmstep CRM to operative. iii. PowerBI 6. Is currently fully operational on mobile devices which are Android and iOS compatible. 7. Has an Account Manager and call escalation process. 8. Has a detailed workflow in place for data migration from the Council's existing Symology asset management system. Interested parties who have a solution that can meet all of the above requirements should contact the Council by returning the attached questionnaire. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/005063-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Feb 2023 | | Submission deadline | Not specified | | Future notice date | 31 May 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RENFREWSHIRE COUNCIL | | Locality | PAISLEY | | Post town | Paisley | | Postcode | PA1 1JB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire | | Local authority | Renfrewshire | | Electoral ward | Paisley East and Central | | Westminster constituency | Paisley and Renfrewshire South | | Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 20 Feb 2023 at 15:40 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/005063-2023 ## Notice URLs - http://www.renfrewshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000722914 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=722914 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03a6f2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03a6f2.json.