---
title: "W155 West Midlands E Recruitment Service Applicant Tracking System"
ocid: "ocds-h6vhtk-03aba9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03aba9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03aba9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03aba9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST MIDLANDS EMPLOYERS (WME)"
published: "2023-10-02"
---

# W155 West Midlands E Recruitment Service Applicant Tracking System

Buyer: WEST MIDLANDS EMPLOYERS (WME)  
Current stage: Award  
OCID: ocds-h6vhtk-03aba9

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## Summary

The West Midlands Employers are seeking to procure a Software as a Service (SAAS) cloud-based Applicant Tracking System for e-Recruitment services. The procurement process, known as W155, falls under the services main procurement category and targets the Systems and technical consultancy services industry. The contract entails a comprehensive range of services including high-quality software provision, customer interface support, regular updates, secure managed hosting, and expert project management. Interested parties should note that the contract has been awarded to Tribepad Limited with a contract value of £997,000, signed on 5th June 2023. The contract duration spans a maximum of 8 years, structured across different service delivery phases.

This tender presents an opportunity for businesses in the Systems and technical consultancy services industry to engage with the West Midlands Employers on a significant software system project. The procurement process is currently in the award stage as of September 2023. Businesses specialising in software development, consultancy services, and project management would be particularly well-suited to compete for this contract. The contractual agreement allows access for various public sector bodies across the region and potentially in England and Wales, enhancing business growth possibilities for successful bidders.

## Notice

West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME's e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.

### Lot Information

Lot 1

West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME's e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System. The contract will include; * High quality and highly flexible, marketing leading e-Recruitment system * An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support * Regular software updates to include fixes and new product releases * High security managed hosting provision with a sustained uninterrupted service provision * Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations * Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required. This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales. The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME's Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024. The overall duration of the contract is maximum 8 years (4+3+1) (Year 0 Implementation, Year 1 - 3 Service Delivery, Years 4 - 6 service delivery extension, Year 7 Service Delivery transition period)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028907-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Oct 2023 |
| Submission deadline | 27 Mar 2023 |
| Future notice date | Not specified |
| Award date | 4 Jun 2023 |
| Contract period | 31 Mar 2024 - 31 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £997,000 |
| Lots value | £997,000 |
| Awards value | Not specified |
| Contracts value | £997,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST MIDLANDS EMPLOYERS (WME) |
| Additional buyers | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST16 2DH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Soho & Jewellery Quarter |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBEPAD |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 72220000 - Systems and technical consultancy services
- 79414000 - Human resources management consultancy services

## Release History

- 2 Oct 2023 at 08:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028907-2023
- 22 Mar 2023 at 13:16 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008331-2023
- 8 Mar 2023 at 17:11 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/006823-2023
- 24 Feb 2023 at 09:26 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005505-2023

## Notice URLs

- http://www.wmemployers.org.uk
- https://staffordshire.gov.uk/business/procurement
- https://supplierlive.proactisp2p.com/Account/Login#
- https://supplierlive.proactisp2p.com/default.aspx
- https://www.wmemployers.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03aba9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03aba9.json.