---
title: "Castle of Light Event Production Partner"
ocid: "ocds-h6vhtk-03ac0e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ac0e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ac0e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ac0e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2023-02-27"
---

# Castle of Light Event Production Partner

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-03ac0e

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## Summary

Historic Environment Scotland has awarded a contract for the Castle of Light Event Production Partner to War Productions Ltd. The total contract value is GBP 1,400,000 covering April 2019 to January 2024, with an extension period covering March 2023 to January 2024 valued at GBP 350,000. The procurement process was initiated as a tender, using a limited procurement method with an award procedure without prior publication of a call for competition. The Castle of Light Event is classified under event services, and the event location is at Edinburgh Castle.

This tender offers business growth opportunities for companies specialising in event services and cultural event organization. Businesses interested should focus on providing high-quality event production services to meet the requirements of the Historic Environment Scotland's Castle of Light Event. The contract extension aims to maintain continuity and commercial evaluation, allowing for the development of a long-term partnership between the selected supplier and the buying organisation.

## Notice

Notice is to advise that Historic Environment Scotland intend to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 further year.

### Lot Information

Lot 1

Historic Environment Scotland is seeking to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 additional year (2023 event).

### Procurement Information

Modification of a contract under Regulation 72(1)(e) (not substantial) of the Public Contracts (Scotland) Regulations 2015. Justification for selected award procedure: The original contract was for a production partner to run a 21-night event and was to subsist from May 2019 until 31 January 2020. The contract allowed for two extensions to cover the events in the coming two years, and for a maximum period of 3 years, which extensions were exercised to cover the events in 2021 and 2022. The performance of the contract has been severely impacted by the Covid pandemic, such that:- i) 2019 event took place prior to any pandemic restrictions; ii) 2020 event was cancelled; iii) 2021 event was disrupted due to the restrictions in place at the time; iv) 2022 event took place without restrictions. Historic Environment Scotland has therefore concluded that the extension of the contract to cover the 2023 event is not substantial in terms of Regulation 72(1)(e) for the following reasons:- - The extension does not render the contract materially different in character from the one initially procured. There will be no change to the scope of the services, only a short term extension to cover the 2023 event. - It does not introduce conditions which would have allowed for the admission of candidates other than those initially selected, allowed for acceptance of a tender other than that originally accepted or attracted additional participants in the procurement procedure. - Given the disruption faced by the contractor during the period of the contract (outlined above), it does not change the economic balance of the contract in favour of the contractor. The extension will allow for a commercial evaluation of three undisrupted events, as had originally been planned under the original contract; - it does not extend the scope of the contract considerably given that the extension covers one additional year in a three year contract, during which period a fresh procurement will take place for future events

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005652-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 17 Feb 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,400,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WAR PRODUCTIONS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services
- 79952100 - Cultural event organisation services

## Release History

- 27 Feb 2023 at 10:21 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005652-2023

## Notice URLs

- http://historicenvironment.scot
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000723285
- https://ted.europa.eu/udl?uri=TED:NOTICE:159882-2019:TEXT:EN:HTML
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=723285
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ac0e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ac0e.json.