---
title: "Managed Print Service"
ocid: "ocds-h6vhtk-03ad98"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ad98"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ad98.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ad98.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE HIGHLAND COUNCIL"
published: "2025-02-17"
---

# Managed Print Service

Buyer: THE HIGHLAND COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03ad98

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## Summary

The Highland Council has completed a procurement process for the "Managed Print Service" under the industry category of office and computing machinery, excluding furniture and software packages. The contract, awarded to Xeretec Scotland Ltd, focuses on delivering managed print services across various Council facilities in the Highland Council area, including offices, schools, and other sites. The contract, with a value of £2,929,000, was formally signed on 1st March 2023 and will run for a period of 7 years, beginning with significant device reduction efforts within the next six months. The procurement was managed without a call for competition due to the technical specificity and lack of competition, aligning with specific regulatory allowances for procurement modifications under unforeseen circumstances and non-substantial variations.

This tender presents significant opportunities for businesses involved in the supply, installation, and maintenance of multi-functional devices (MFDs) and associated consumables. Companies offering detailed financial billing data on a cost-per-page (CPP) basis, which allows effective re-charging of services, would particularly benefit. Businesses specialising in managing and reducing the number of print devices, adapting to new models and ensuring sustainability without risking service continuity, are ideally suited to compete. This contract emphasizes the transition to a hybrid work model and demands innovative solutions to accommodate changing print needs post-COVID. The collaborative approach with such a large and prominent regional authority can enhance business growth and market presence, especially for those capable of technical flexibility and sustainable practices.

## Notice

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). Provision of financial billing data on a CPP (Cost per Page) basis at a suitable level of granularity to enable the Council to effectively re-charge services. The current managed print contract has been in place with the supplier since (2014) and modification is proposed for a period of 7 years to allow for a programme of work to be conducted to reduce devices across the organisation. During this time there will be significant emphasis on the reduction of numbers of existing print devices as part of the change in approach, the initial phase of which will take place within the next six months. Copies in the future from these institu aging devices without a refresh to new models and the number of copies will reduce by more than 30% and that this will be sustained thereafter with no risk to the Council.

### Lot Information

Lot 1

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). Provision of financial billing data on a CPP (Cost per Page) basis at a suitable level of granularity to enable the Council to effectively re-charge services. The current managed print contract has been in place with the supplier since (2014) and modification is proposed for a period of 7 years to allow for a programme of work to be conducted to reduce devices across the organisation. During this time there will be significant emphasis on the reduction of numbers of existing print devices as part of the change in approach, the initial phase of which will take place within the next six months. Copies in the future from these institu aging devices without a refresh to new models and the number of copies will reduce by more than 30% and that this will be sustained thereafter with no risk to the Council.

### Procurement Information

The procurement falls outside the scope of application of the Directive

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005305-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Feb 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,929,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE HIGHLAND COUNCIL |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5NX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XERETEC SCOTLAND |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

## Release History

- 17 Feb 2025 at 10:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005305-2025
- 2 Mar 2023 at 12:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006155-2023

## Notice URLs

- http://www.highland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000724326
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ad98. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ad98.json.