--- title: "DDaT22481 - CMMS/EAM Software for the ISIS Facility" ocid: "ocds-h6vhtk-03ae8b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ae8b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ae8b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ae8b.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UK RESEARCH AND INNOVATION" published: "2023-03-06" --- # DDaT22481 - CMMS/EAM Software for the ISIS Facility Buyer: UK RESEARCH AND INNOVATION Current stage: Tender OCID: ocds-h6vhtk-03ae8b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ae8b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03ae8b.json) ## Summary The UK Research and Innovation is leading a public procurement process for the acquisition of CMMS/EAM Software for the ISIS Facility. The tender, with reference number DDaT22481, falls under the goods main procurement category and has a value of £400,000. The procurement method is an open procedure, and interested parties have until April 11, 2023, to submit their bids. The tender is being conducted through the Jaggaer eSourcing Portal, with the deadline for bid validity set for July 10, 2023. This opportunity presents businesses in the software package and information systems sector with a chance to provide a comprehensive CMMS/EAM solution for the ISIS Facility. Companies specialising in maintenance management systems, asset tracking, and software integration are well-suited to compete. The evaluation criteria for the contract will focus 70% on quality and 30% on price, providing an avenue for businesses to showcase their expertise in delivering high-quality solutions within the specified budget. Successful participation in this tender could lead to a long-term partnership with the UK Research and Innovation for the provision of essential software services. ## Notice STFC's ISIS facility uses a particle accelerator to produce neutrons and muons which are used to carry out research in the physical and life sciences. The facility uses cutting edge technology and equipment to operate the accelerator continuously through user cycles, with planned maintenance periods approximately four times per year. The facility operates twenty-four hours per day during the user cycle. To ensure high availability and reliability of the assets within the accelerators, target stations and beamlines we require a software based CMMS / EAM system to store asset information, including its location which may be mobile, maintain the stores inventory and operate a maintenance and work order management system. The scope for the computerised maintenance management software (CMMS) package is as follows: * Plan a broad range of maintenance activities from reactive through to preventative and reliability centred. * Schedule and assign maintenance activities, including shutdown scheduling. * Manage the assets lifespan through their entire lifecycle. * Track assets that are movable in their location. * Management of assets spares, stores functionality. * Produce reports and dashboards associated with asset activities. * Associate safety procedures and documentation such as RAMS, PTW and LOTO. * Shift Log allowing events during a shift to be recorded and exchanged between shifts and the equipment owners. * Manage the calibration activities and analyse calibration data of assets through their lifecycle. * Connect, communicate, and export data with third party software such as condition-based monitoring systems, spreadsheets, and external reporting software such as Power BI. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT22481. ### Lot Information Lot 1 STFC's ISIS facility uses a particle accelerator to produce neutrons and muons which are used to carry out research in the physical and life sciences. The facility uses cutting edge technology and equipment to operate the accelerator continuously through user cycles, with planned maintenance periods approximately four times per year. The facility operates twenty-four hours per day during the user cycle. To ensure high availability and reliability of the assets within the accelerators, target stations and beamlines we require a software based CMMS / EAM system to store asset information, including its location which may be mobile, maintain the stores inventory and operate a maintenance and work order management system. The scope for the computerised maintenance management software (CMMS) package is as follows: * Plan a broad range of maintenance activities from reactive through to preventative and reliability centred. * Schedule and assign maintenance activities, including shutdown scheduling. * Manage the assets lifespan through their entire lifecycle. * Track assets that are movable in their location. * Management of assets spares, stores functionality. * Produce reports and dashboards associated with asset activities. * Associate safety procedures and documentation such as RAMS, PTW and LOTO. * Shift Log allowing events during a shift to be recorded and exchanged between shifts and the equipment owners. * Manage the calibration activities and analyse calibration data of assets through their lifecycle. * Connect, communicate, and export data with third party software such as condition-based monitoring systems, spreadsheets, and external reporting software such as Power BI. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT22481. Renewal: This contract is being advertised for 36 months + 12 months. Please note there is no obligation or commitment to extend beyond the initial 36 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/006513-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Mar 2023 | | Submission deadline | 11 Apr 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | £400,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK RESEARCH AND INNOVATION | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 6 Mar 2023 at 22:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/006513-2023 ## Notice URLs - http://www.uksbs.co.uk - https://beisgroup.ukp.app.jaggaer.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ae8b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ae8b.json.