---
title: "Electronic Care Records System"
ocid: "ocds-h6vhtk-03b329"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b329"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03b329.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03b329.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "KIRKLEES COUNCIL"
published: "2023-03-15"
---

# Electronic Care Records System

Buyer: KIRKLEES COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03b329

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b329)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03b329.json)

## Summary

The Kirklees Council has awarded a contract for an Electronic Care Records System to Person Centred Software Ltd. The procurement process was conducted using a limited award procedure without prior publication of a call for competition. The contract will run from 13 February 2023 to 12 February 2026, with the possibility of extension until 12 February 2028. The system will be implemented in care homes in West Yorkshire, UK, with the potential for expansion to additional sites in the future.

This tender presents growth opportunities for businesses in the healthcare services sector, particularly those specialising in administrative healthcare services, database services, records management, residential health facilities services, and social work services with accommodation. Companies with experience in providing IT solutions to the healthcare industry would be well-suited to compete for this contract. Given the contract's duration and potential for expansion, successful bidders could establish a long-term relationship with the Kirklees Council and gain a foothold in the healthcare sector.

## Notice

Single source contract for the supply of an Electronic Care Records System to be implemented in four inhouse care homes. Subject to budget provision, the solution may be extended to a maximum of nine further sites over the contract period This procurement was undertaken as a further competition under the NHSX: Digital Care Records System - Dynamic Purchasing System (DPS) The contract will commence on 13 February 2023 and end on 12 February 2026 with the option to extend for a further two periods of twelve months each making the final expiry date 12 February 2028.

### Lot Information

Lot 1

Single source contract for the supply of an Electronic Care Records System to be implemented in four inhouse care homes. Subject to budget provision, the solution may be extended to a maximum of nine further sites over the contract period This procurement was undertaken as a further competition under the NHSX: Digital Care Records System - Dynamic Purchasing System (DPS) The contract will commence on 13 February 2023 and end on 12 February 2026 with the option to extend for a further two periods of twelve months each making the final expiry date 12 February 2028.

Options: The option to extend for a further two periods of twelve months taking the ultimate end date to 12 February 2028.

### Procurement Information

This procurement was undertaken as a further competition under the NHSX: Digital Social Care Records Systems - Dynamic Purchasing System (DPS) The original notice reference 2021/S 000-003785, dated 25 February 2021 was published on Find a Tender Service by the DPS owner - Department of Health and Social Care. FTS does not provide an option to link the award notice to the original notice when it has been created by a different contracting authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/007586-2023 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Mar 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Feb 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £69,400 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KIRKLEES COUNCIL |
| Locality | HUDDERSFIELD |
| Post town | Huddersfield |
| Postcode | HD1 2TA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE44 Calderdale and Kirklees |
| Local authority | Kirklees |
| Electoral ward | Newsome |
| Westminster constituency | Huddersfield |
| Delivery location | TLE44 Calderdale and Kirklees |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PERSON CENTRED SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 85 - Health and social work services

### Codes

- 72320000 - Database services
- 75122000 - Administrative healthcare services
- 79996100 - Records management
- 85144000 - Residential health facilities services
- 85311000 - Social work services with accommodation

## Release History

- 15 Mar 2023 at 16:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/007586-2023

## Notice URLs

- http://www.kirklees.gov.uk
- http://www.personcentredsoftware.com
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104104

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b329. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03b329.json.