---
title: "Unity Schools Partnership - Planned and Preventative Maintenance"
ocid: "ocds-h6vhtk-03b489"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b489"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03b489.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03b489.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNITY SCHOOLS PARTNERSHIP"
published: "2023-08-08"
---

# Unity Schools Partnership - Planned and Preventative Maintenance

Buyer: UNITY SCHOOLS PARTNERSHIP  
Current stage: Award  
OCID: ocds-h6vhtk-03b489

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## Summary

The Unity Schools Partnership is currently tendering for the provision of planned and preventative maintenance services, along with reactive maintenance for 32 schools and 1 Head Office building. The contract duration is three years, with an option to extend for two periods of 12 months each. The contract starts on 01 September 2023. The deadline for submitting Selection Questionnaire (SQ) is 18 April 2023 at 17:00, and the deadline for Invitation to Tender (ITT) submissions is 16 June 2023 at 17:00.

This tender opportunity from Unity Schools Partnership offers businesses a chance to provide facilities management services for a multi-site educational organisation. Contractors should demonstrate expertise in delivering planned and reactive maintenance services efficiently. Utilising technology to enhance service delivery, the contractor will be expected to optimise cost, compliance, and quality, meeting the Trust's strategic needs. Businesses well-suited to compete are those with experience in facilities management and a focus on service excellence through innovative technological solutions.

## Notice

Unity Schools Partnership is currently out to tender for the provision of planned and preventative maintenance and reactive maintenance for the 32 schools and 1 Head Office building in the Trust.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 September 2023.The deadline for SQ submissions via the In-Tend system is 17:00 on 18 April 2023The deadline for ITT submissions via the In-Tend system will be 17:00 on 16 June 2023

### Lot Information

Lot 1

Unity Schools Partnership is currently out to tender for the provision of planned and preventative maintenance and reactive maintenance services.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 September 2023.Unity Schools Partnership require a Contractor to undertake the Planned and Preventative Maintenance (PPM) services and Reactive Maintenance (RM) in accordance with good industry practice so as to provide a high standard of service across the Trust for the benefit of the Trust's staff and pupils, the local community and to provide an inviting environment for visitors.The Contractor will be responsible for the provision of skilled engineers and service personnel, to provide an efficient and timely PPM & RM service. They will need to ensure that curriculum used areas are safe and fit for purpose and that all other areas are kept in accordance with the service set out in this Specification and reflect well on the Trust.The Trust is looking to reduce costs while ensuring adherence to all compliance requirements, creating improvements to the quality of the site and demonstrating systems that are simple to use for site staff to carry out their duties effectively. Thus, enabling senior Trust staff to be able to easily monitor compliance and quality of the site. The Contractor should keep abreast of the needs of the Trust, statutory obligations and ensure that they are providing strategic advice and support for the premises management to be more effective and efficient and to achieve a greater percentage of right first-time fixes.The Trust is seeking a Contractor that will utilise technology to deliver service excellence for areas such as (but not limited to):* Real-time Reporting for school and the Trust central team* Works Scheduling * Compliance document repository* Quotes / job tracking * Job Status and activity tracking* Dedicated helpdesk and triage* KPI monitoring. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months each meaning a maximum contract length of five years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/023035-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Aug 2023 |
| Submission deadline | 19 Apr 2023 |
| Future notice date | Not specified |
| Award date | 27 Jul 2023 |
| Contract period | Not specified |
| Recurrence | Further notices will be published in 2025, 2026 or 2027 based on the exercising of the optional contract extensions |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,100,000 |
| Lots value | £1,100,000 |
| Awards value | Not specified |
| Contracts value | £1,785,886 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNITY SCHOOLS PARTNERSHIP |
| Locality | HAVERHILL |
| Post town | Cambridge |
| Postcode | CB9 7YD |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH64 West Suffolk |
| Local authority | West Suffolk |
| Electoral ward | Haverhill West |
| Westminster constituency | West Suffolk |
| Delivery location | TLH14 Suffolk CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GSH FACILITIES MANAGEMENT |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993100 - Facilities management services

## Release History

- 8 Aug 2023 at 09:59 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/023035-2023
- 20 Mar 2023 at 20:32 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008090-2023

## Notice URLs

- http://www.gshgroup.com
- https://in-tendhost.co.uk/minervapcs/aspx/Home
- https://www.unitysp.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b489. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03b489.json.