---
title: "Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives L"
ocid: "ocds-h6vhtk-03b710"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b710"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03b710.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03b710.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NUCLEAR DECOMMISSIONING AUTHORITY"
published: "2023-03-29"
---

# Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives L

Buyer: NUCLEAR DECOMMISSIONING AUTHORITY  
Current stage: Tender  
OCID: ocds-h6vhtk-03b710

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b710)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03b710.json)

## Summary

The Nuclear Decommissioning Authority (NDA) is seeking a Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. The procurement covers archiving, records management, project services, facilities management, security, and more. NDA invites interested parties to participate in a market engagement conference call on 18th April 2023, marking the beginning of the tender process.

This procurement opportunity offers a chance for businesses specialising in archive services, facilities management, security services, and related industries to compete. The tender, led by NDA in the UK, presents a lucrative 5-year contract with options for extension. Interested businesses are encouraged to register by 17th April 2023 and engage in dialogue with NDA to showcase their capabilities and offer innovative solutions in the archiving and records management sector.

## Notice

CALL FOR COMPETITION Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives Limited (NDAAL), invite interested parties to participate in a market engagement conference call which will be held on the 18th April 2023. This requirement is a call for competition (SSQ) for the procurement of a replacement Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works.

### Lot Information

Lot 1

CALL FOR COMPETITION SSQ stage 1

Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives Limited (NDAAL), invite interested parties to participate in a market engagement conference call for the requirement of a replacement Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: onsite archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works.
Throughout its history, the nuclear industry in the UK has created vast quantities of records. The NDAAL and all the nuclear sites that it owns and manages, continue to do so.
As nuclear decommissioning in the UK is funded by the taxpayer, the vast bulk of these records is owned by the public, which makes them public records and confers on NDA and the organisations in the NDA group an obligation to manage them in accordance with the Public Records Act. The Act includes strict rules for retention and care.
After many years of planning, in 2015 NDA created NDA Archives Ltd whose task it was to collect, inventorise and manage the records of the civil nuclear industry, using a new, purpose-built archive facility: "Nucleus, the Nuclear and Caithness Archives", located in Wick, Caithness. Its purpose is not only compliance with the Public Records Act, but also to play a leading role in dealing with the technical and logistical challenges faced by NDA.
The Caithness Archive is collocated with the NDA archive in Nucleus.
A "rules and tools" workstream was set up to define the legal and statutory requirements, and to deliver the tools needed to enable compliance. An NDA Records Retention Database has been created, and IMP06 "Managing NDA Information - Requirements" was published. This workstream is part of a wider programme that deals also with digital preservation, intellectual property and copyright issues.
The work of NDAAL has been outsourced under a Commercial Partnership Agreement, with a term of 5 with options to extend for 2 subsequent years. The scope of the Agreement comprises:
- Operation of "Nucleus" (both the nuclear and the Caithness archives) with a permanent workforce to receive records from organisations in the NDA group, carry out records and archive management tasks, and provide access to NDA records to End Users and the public
- FM and building management
- Security (physical, personnel, information)
- A programme of gathering, sifting, cataloguing, storing and maintaining all inactive records in the NDA estate. Over a quarter of a million boxes of records have been identified for processing.
This procurement project will ensure the continued operation of Nucleus, with an enhanced role for the new Commercial Partner.
The duration of the new contract is likely to be 5 years with options to extend for 2 subsequent years.
Feedback and input are sought from the market to: develop greater understanding on the market and the factors affecting it, understand interest in this opportunity, and affirm the sourcing strategy. Additional information: The NDA shall host an engagement event on 18th April 2023 
9.30am-12.30pm. Via Teams

The event will be via a Microsoft teams conference. Suppliers should nominate no more than two representatives to attend. The presentation from the pre-market day will be uploaded to the ITT alongside the Q & A from the engagement event.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009211-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Mar 2023 |
| Submission deadline | 17 Apr 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 30 Jun 2024 - 30 Jun 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £66,000,000 |
| Lots value | £66,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NUCLEAR DECOMMISSIONING AUTHORITY |
| Locality | CUMBRIA |
| Post town | Carlisle |
| Postcode | CA24 3HU |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD1 Cumbria |
| ITL 3 | TLD13 Cumberland |
| Local authority | Cumberland |
| Electoral ward | Egremont North and St Bees |
| Westminster constituency | Whitehaven and Workington |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 92 - Recreational, cultural and sporting services

### Codes

- 60100000 - Road transport services
- 72253000 - Helpdesk and support services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79342300 - Customer services
- 79410000 - Business and management consultancy services
- 79421000 - Project-management services other than for construction work
- 79520000 - Reprographic services
- 79710000 - Security services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
- 79994000 - Contract administration services
- 79995200 - Cataloguing services
- 79999100 - Scanning services
- 90710000 - Environmental management
- 92510000 - Library and archive services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 29 Mar 2023 at 16:10 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009211-2023
- 29 Mar 2023 at 12:34 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/009150-2023

## Notice URLs

- https://one-nda.force.com/s/Welcome
- https://onenda.force.com/s/Welcome
- https://www.gov.uk/government/organisations/nuclear-decommissioning-authority

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03b710. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03b710.json.