---
title: "Pension Administration System Contract Award Notice"
ocid: "ocds-h6vhtk-03bcb2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03bcb2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03bcb2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03bcb2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "KENT COUNTY COUNCIL"
published: "2023-04-05"
---

# Pension Administration System Contract Award Notice

Buyer: KENT COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03bcb2

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## Summary

The Kent County Council has awarded the contract for a Pension Administration System to Heywood Limited. The contract, valued at £3,907,902 GBP, will be in effect from 1st May 2023 to 30th April 2028. The procurement method used was a limited procedure without prior publication of a call for competition. The contract was awarded under regulation 32(2)(b)(ii) due to technical reasons, with Heywood Limited being the only viable supplier.

This opportunity presents potential growth avenues for businesses specialised in software packages and information systems within the goods procurement category. Companies with expertise in pension administration software and IT solutions would be well-suited to compete for future similar tenders. Considering the niche technical requirements and the duration of the contract, businesses looking to establish long-term partnerships in this sector could find this opportunity beneficial for strategic growth.

## Notice

Kent County Council on behalf of the Kent Pension Fund is awarding a contract for the delivery of Pension Administration Software for the duration of five years from the 1st May 2023 until 30th April 2028.

### Lot Information

Lot 1

The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a supplier other than the incumbent to continue this service for technical reasons. There are no reasonable alternatives and the parameters of the procurement (including timescales) are driven by the circumstances the Council finds itself in and have not been artificially narrowed. These circumstances are: 1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope the technical requirements or implement a transition to a new supplier to coincide with the current contract cycle. 2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new supplier, due to difficulty recruiting staff within pensions administration. 3. LGPS changes to the re-evaluation dates of pensions have altered the technical parameters of the system in a manner that can only be met by the incumbent system. 4. The above changes in pensions law and guidance (which have been outside of the control of the Council) mean that the timescales required for procurement and transition to a new supplier (between 12 -18 months) are such that it is not technically possible for any other provider to fulfil the Council's service requirements at the time required (Regulation 32(2)(c) relied on in the alternative).

### Procurement Information

Regulation 32(2)(b)(ii) of the regulations states : (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-- (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:-- (ii)competition is absent for technical reasons,

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009913-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Apr 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 4 Apr 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,907,902 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KENT COUNTY COUNCIL |
| Locality | MAIDSTONE |
| Post town | Rochester |
| Postcode | ME14 1XQ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ45 Mid Kent |
| Local authority | Maidstone |
| Electoral ward | Penenden Heath |
| Westminster constituency | Maidstone and Malling |
| Delivery location | TLJ4 Kent |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HEYWOOD |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 5 Apr 2023 at 09:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009913-2023

## Notice URLs

- http://www.kent.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03bcb2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03bcb2.json.