--- title: "Webcasting & Hybrid Meetings Solution (Council Chambers)" ocid: "ocds-h6vhtk-03bd4c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03bd4c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03bd4c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03bd4c.json" source: "Find A Tender Service" current_stage: "Award" buyer: "NORTH AYRSHIRE COUNCIL" published: "2023-07-04" --- # Webcasting & Hybrid Meetings Solution (Council Chambers) Buyer: NORTH AYRSHIRE COUNCIL Current stage: Award OCID: ocds-h6vhtk-03bd4c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03bd4c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03bd4c.json) ## Summary The North Ayrshire Council has initiated a tender for a 'Webcasting & Hybrid Meetings Solution' in audio-visual equipment category. The procurement process is at the tender stage with a deadline for bid submission set on May 16, 2023. The opportunity is located at the Council Chambers of Cunninghame House in Irvine, UK. The contract includes community benefit requirements and has a value of 209,000 GBP. The procurement method is an open procedure facilitating competition among suppliers. This tender by North Ayrshire Council presents opportunities for businesses involved in audio-visual equipment and services to provide an integrated solution for hybrid meetings. Suppliers with expertise in audio-visual technology and experience in delivering similar contracts are encouraged to participate. The contract duration is for 5 years with a possible extension of up to 24 months. Businesses capable of meeting the quality criteria and price considerations outlined in the award criteria stand to benefit from this procurement opportunity. ## Notice North Ayrshire Council are seeking a supplier to provide an integrated audio-visual solution within the Council Chambers of Cunninghame House, Irvine to allow hybrid meetings to take place with the option of live streaming of the proceedings to the internet. ### Lot Information Lot 1 North Ayrshire Council require an integrated solution to allow the Council Chambers to host wholly physical meetings (where microphones and display screens/arrays may be used) and hybrid meetings (where some participants may be in the Chambers and others participating remotely using the Microsoft Teams remote platform, with both physical and remote attendees able to see and hear each other). The proceedings of wholly physical and hybrid meetings must be capable of being live-streamed to the internet, as required, and a recording retained thereafter. The contract is to include: -Installation of AV solution and equipment required to deliver the above -An assessment of existing Council-owned equipment (microphones, cameras, display screens and speaker sound bars) to establish what is capable of being re-used and upgrade of existing equipment as may be required -Decommissioning of any equipment not capable of being re-used -Maintenance of system and ongoing support -Provision of staff training in use of the system The contract will be for a period of 5 years with the option to extend for up to a further 24 months. The contract will be let under North Ayrshire Council's Terms & Conditions for the Purchase of Goods and any related services (NACTC4). Renewal: The contract will be for a period of 5 years with the option to extend for up to a further 24 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/018949-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jul 2023 | | Submission deadline | 16 May 2023 | | Future notice date | Not specified | | Award date | 4 Jul 2023 | | Contract period | Not specified | | Recurrence | April 2030 | ## Values | Field | Value | | --- | --- | | Tender value | £209,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH AYRSHIRE COUNCIL | | Locality | IRVINE | | Post town | Kilmarnock | | Postcode | KA12 8EE | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM93 North Ayrshire and East Ayrshire | | Local authority | North Ayrshire | | Electoral ward | Irvine South | | Westminster constituency | Central Ayrshire | | Delivery location | TLM93 North Ayrshire and East Ayrshire | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 50 - Repair and maintenance services - 51 - Installation services (except software) ### Codes - 32320000 - Television and audio-visual equipment - 32321200 - Audio-visual equipment - 50000000 - Repair and maintenance services - 51310000 - Installation services of radio, television, sound and video equipment ## Release History - 4 Jul 2023 at 09:11 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018949-2023 - 6 Apr 2023 at 12:00 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010155-2023 ## Notice URLs - http://www.hse.gov.uk/pubns/hse40.pdf - http://www.north-ayrshire.gov.uk - http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728269 - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.scotcourts.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03bd4c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03bd4c.json.