---
title: "Woodard Academies Trust (Polam Hall and Kings Priory Schools) ~ Food & Beverage Purchasing Services"
ocid: "ocds-h6vhtk-03c614"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c614"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03c614.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03c614.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "WOODARD ACADEMIES TRUST"
published: "2023-05-04"
---

# Woodard Academies Trust (Polam Hall and Kings Priory Schools) ~ Food & Beverage Purchasing Services

Buyer: WOODARD ACADEMIES TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-03c614

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03c614.json)

## Summary

The Woodard Academies Trust is seeking tender proposals for Food & Beverage Purchasing Services for Polam Hall and Kings Priory Schools in the north east of England. The procurement process is currently in the Active stage. The deadline for submission is June 9, 2023. The total value of the contract is £1,200,000, and the contract period runs from September 1, 2023, to August 31, 2026. The Trust is interested in engaging small or medium enterprises (SMEs) as potential suppliers for this opportunity.

This public tender for Food & Beverage Purchasing Services presents a lucrative opportunity for suppliers in the food industry, especially those specialising in the procurement and supply of food, beverages, and related products. Small or medium enterprises (SMEs) are particularly encouraged to participate in this opportunity. The Trust aims to foster a diverse and sustainable procurement process, focusing on quality, price, and value. Interested businesses should ensure compliance with the selection criteria and submit their proposals by the specified deadline to be considered for this contract.

## Notice

Woodard Academies Trust consist of six academies with varied UK geography. Woodard Academies trust is also part of the wider Two of its schools, Polam Hall School and Kings Priory School, both large academies in the north east of England require a tender of purchasing food, beverage and consumables to support their self-operated catering operations.

### Lot Information

Lot 1

Woodard Academies Trust consist of six academies with varied UK geography. Woodard Academic trust is also part of the wider Two of its schools, Polam Hall School and Kings Priory School, both large academies in the north east of England require a tender of purchasing food, beverage and consumables to support their self-operated catering operations. The schools are both large through schools with pupils from 4+ through to sixth form. Please note that some of the other academies within the trust also self-operate catering but are not in scope for this exercise, although there is potential for organic growth within these schools in the future. The aim of the Trust is run an ITT to market test the quality, price, sustainability and value which will include food, beverage, disposables, cleaning equipment and another other related categories. The current expected in year purchasing value is around PS400k and the forward contract term will start with a term of three years. The school is looking for a service provider capable of providing a dedicated, professional and consistent purchasing service from supplier selection and due diligence, through to point of order, delivery and invoice reconciliation with robust and responsive management support and efficient recipe management support. Due to the current market conditions a focused methodology that underpins management of price increases will be a fundamental part of the bid. The incumbent service provider has managed the contract for 8 + years. The key expectations of the process are that the successful bidder will provide either from its own capability or with relevant partners: *A robust supply chain with a mix of local and regional/ national suppliers *An efficient P2P system which assures compliance at each stage of the purchasing process *A recipe management system that can help design, evaluate and help the schools comply with labelling, allergen management and any retail requirements *A platform for evaluation, management reporting and insight into pricing, supplier performance and compliance that adds value, clarity and gives quality assurance Due to the nature of each school's location and design, there are some restrictions in terms of access which have been successfully built into operational routine by the current supply chain - see ITT specification for more detail in this area. There is no expectation that there will be any TUPE applicable if a change of service provider results. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/BT3DG76S4F

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012837-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 May 2023 |
| Submission deadline | 9 Jun 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Aug 2023 - 31 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | £1,200,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WOODARD ACADEMIES TRUST |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC2N 6LE |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## CPV Codes

### Divisions

- 15 - Food, beverages, tobacco and related products

### Codes

- 15000000 - Food, beverages, tobacco and related products

## Release History

- 4 May 2023 at 15:05 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012837-2023
- 4 May 2023 at 13:05 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012805-2023
- 3 May 2023 at 15:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012701-2023

## Notice URLs

- http://www.phs.woodard.co.uk
- https://litmustms.co.uk/respond/BT3DG76S4F
- https://litmustms.co.uk/tenders/UK-UK-London:-Food%2C-beverages%2C-tobacco-and-related-products./BT3DG76S4F
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Food%2C-beverages%2C-tobacco-and-related-products./BT3DG76S4F

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c614. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03c614.json.