---
title: "Provision of Electronic Document and Records Management (EDRM) System"
ocid: "ocds-h6vhtk-03c6a9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c6a9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03c6a9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03c6a9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TAI TARIAN LTD"
published: "2023-05-05"
---

# Provision of Electronic Document and Records Management (EDRM) System

Buyer: TAI TARIAN LTD  
Current stage: Award  
OCID: ocds-h6vhtk-03c6a9

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## Summary

The buying organization, Tai Tarian Ltd, has completed a procurement process for the Provision of Electronic Document and Records Management (EDRM) System. The procurement falls under the goods category and involves the implementation of a comprehensive EDRM system native to Microsoft Office 365. The contract, awarded to TSG Ltd, aims to support approximately 550 users over a period of 5 years with potential extension options.

This tender by Tai Tarian Ltd presents opportunities for businesses offering document management services and software. Companies experienced in change management, system implementation, and providing training packages for staff will find this opportunity valuable. The procurement stage has been completed, and TSG Ltd has won the contract, illustrating the potential for growth and collaboration in the document management industry within the Neath Port Talbot region.

## Notice

As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.

### Lot Information

Lot 1

Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations. The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location. The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. The system will be expected to support approximately 550 users. Further information is included in the Invitation to Tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012930-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 May 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £478,870 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TAI TARIAN LTD |
| Locality | NEATH |
| Post town | Swansea |
| Postcode | SA11 2FP |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL44 Neath Port Talbot |
| Local authority | Neath Port Talbot |
| Electoral ward | Briton Ferry West |
| Westminster constituency | Aberafan Maesteg |
| Delivery location | TLL17 Bridgend and Neath Port Talbot |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TSG |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311000 - Document management software package
- 48311100 - Document management system
- 72512000 - Document management services
- 79996100 - Records management

## Release History

- 5 May 2023 at 10:54 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012930-2023

## Notice URLs

- http://www.taitarian.co.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:122819-2022:TEXT:EN:HTML
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1087

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c6a9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03c6a9.json.