--- title: "Housing Management and Property Management (on premise software hosted onsite by Swindon BC) site))" ocid: "ocds-h6vhtk-03c843" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c843" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03c843.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03c843.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2023-05-12" --- # Housing Management and Property Management (on premise software hosted onsite by Swindon BC) site)) Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-03c843 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c843) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03c843.json) ## Summary The Swindon Borough Council has released a tender named "Housing Management and Property Management" for a software system. The tender falls under the goods category and involves the procurement of a Housing Management Software System to cover various aspects of their business operations. The contract period spans 7 years initially, with a possibility to extend for up to 10 years. The deadline for tender submissions is 13th June 2023, with an estimated contract spend ranging from £910,000 to £1,625,000 over the potential total contract term. This procurement opportunity by Swindon Borough Council presents a chance for software service providers specializing in housing management to compete for a long-term contract. Businesses offering housing services, IT services, administrative housing services, and software packages related to document creation, database, and information systems are well-suited to bid. Interested suppliers must register on the ProContract portal by 23rd May 2023 to access tender documents and submit clarifications, with the final submission deadline set for 13th June 2023. The tender process is open, providing equal opportunities for suppliers to engage in this lucrative procurement. ## Notice Housing Management Software System Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice. Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis The initial contract term will be for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years as stated in the ITT documents. ### Lot Information Lot 1 Housing Management Software System Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice. Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis The initial contract term will be for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years as stated in the ITT documents. Estimated contract spend is between PS910,000 and PS1,175,000 across the initial 7 year contract term and between PS1,175,000 and PS1,625,000 across the potential total 10 year contract term. Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract www.supplyingthesouthwest.org.uk then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com. Tender clarifications to be submitted via Messaging in ProContract tender portal, by 23rd May 2023 1400 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 13th June 2023 1400 hrs UK Local time via ProContract tender portal https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS)/Contracts Finder/ other web portals, However, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN669177. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. Options: The initial contract term is 7 years with the option to extend for a further 3 x 1 years, up to 10 years in total. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/013570-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 May 2023 | | Submission deadline | 13 Jun 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 24 Jul 2023 - 24 Jul 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLK14 Swindon | ## CPV Codes ### Divisions - 48 - Software package and information systems - 70 - Real estate services - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services ### Codes - 48000000 - Software package and information systems - 48300000 - Document creation, drawing, imaging, scheduling and productivity software package - 48600000 - Database and operating software package - 48800000 - Information systems and servers - 48900000 - Miscellaneous software package and computer systems - 70333000 - Housing services - 72000000 - IT services: consulting, software development, Internet and support - 75123000 - Administrative housing services ## Release History - 12 May 2023 at 11:13 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013570-2023 ## Notice URLs - https://www.supplyingthesouthwest.org.uk - https://www.supplyingthesouthwest.org.uk/ - https://www.swindon.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03c843. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03c843.json.