---
title: "Scope of the Procurement"
ocid: "ocds-h6vhtk-03cd43"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cd43"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cd43.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cd43.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2024-06-05"
---

# Scope of the Procurement

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-03cd43

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## Summary

In June 2024, National Records of Scotland completed a tender for the provision of Hard and Soft Facilities Management Services for 4 buildings in Edinburgh. The tender, initiated under the open procedure, involved two lots: Hard Facilities Management Services and Soft Facilities Management Services, with Lot 1 awarded to Lovats Group. The contract, valued at 5000000 GBP, was signed on 9th April 2024. The procurement method was open, and the contracting authority was National Records of Scotland. The procurement stage was marked as complete.

This tender presents an opportunity for businesses in the building and facilities management services industry. Companies with expertise in managing heating, ventilation, and air conditioning systems, among other services, are well-suited to compete. The procurement process, which included both quality and price criteria, had key dates for submission and bid opening. The locations for service delivery were specified within Edinburgh, offering growth potential for businesses targeting this area. The tender had a significant monetary value, indicating a substantial opportunity for potential growth and business expansion.

## Notice

NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

### Lot Information

The Provision of a Soft Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List Additional information: Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)

Renewal: The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months)

The Provision of Hard Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Additional information: Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)

Renewal: The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017394-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Jun 2024 |
| Submission deadline | 6 Dec 2023 |
| Future notice date | 30 Jul 2023 |
| Award date | 8 Apr 2024 |
| Contract period | Not specified |
| Recurrence | NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,000,000 |
| Lots value | £4,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Unsuccessful |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 7TF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | LOVATS GROUP; ROBERTSON FACILITIES MANAGEMENT |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993000 - Building and facilities management services

## Release History

- 5 Jun 2024 at 10:59 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/017394-2024
- 8 May 2024 at 09:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014625-2024
- 8 May 2024 at 09:39 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014622-2024
- 22 Nov 2023 at 16:06 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034596-2023
- 12 Oct 2023 at 11:44 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030096-2023
- 9 Oct 2023 at 13:46 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029713-2023
- 6 Oct 2023 at 11:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029517-2023
- 17 May 2023 at 14:21 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014089-2023

## Notice URLs

- http://www.nrscotland.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745987
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cd43. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03cd43.json.