---
title: "Accounts Payable Duplicate Payment & Audit Software"
ocid: "ocds-h6vhtk-03cd8f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cd8f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cd8f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cd8f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2023-11-08"
---

# Accounts Payable Duplicate Payment & Audit Software

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03cd8f

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## Summary

The Hampshire County Council is looking to procure replacement COTS software licences for the Accounts Payable Duplicate Payment & Audit Software. The contract entails auditing software to prevent duplicate payments and potential fraud, with a scope to increase transaction volume and supplier records during the 7-year term. The tender was awarded to Fiscal Technologies Limited for a contract value of £157,713 signed on 1st September 2023.

This procurement process by Hampshire County Council presents opportunities for businesses in the software-related services industry to provide support, maintenance, and training services for the Accounts Payable Team. Businesses with experience in delivering COTS software solutions and proven track records in preventing fraudulent transactions could be well-suited to compete. The process, initiated through an open tender procedure, is a chance for suitable businesses to engage in a long-term contract with the Authority.

## Notice

The Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training.

### Lot Information

Lot 1

A duplicate and fraudulent payment auditing COTS software system is in scope of this contract. HCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years. The Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term. Support and maintenance of the system is in scope of this contract. HCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term. The current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term. The system must have the scope to process double the number of supplier records should HCC require this during the contract term. The system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA. Additional information: This contract was awarded on a Price Per Quality Point Basis.

Options: The contract will have options to extend on an annual basis for a four year period after the initial three year term.

Renewal: The contract will have options to extend on an annual basis for a four year period after the initial three year term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/033020-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Nov 2023 |
| Submission deadline | 14 Jul 2023 |
| Future notice date | 25 Jun 2023 |
| Award date | 31 Aug 2023 |
| Contract period | 20 Aug 2023 - 20 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £490,000 |
| Lots value | £490,000 |
| Awards value | Not specified |
| Contracts value | £157,713 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WINCHESTER |
| Post town | Southampton |
| Postcode | SO23 8ZB |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | TLJ3 Hampshire and Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FISCAL TECHNOLOGIES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services
- 72268000 - Software supply services
- 72500000 - Computer-related services

## Release History

- 8 Nov 2023 at 11:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/033020-2023
- 16 Jun 2023 at 11:36 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017184-2023
- 18 May 2023 at 14:46 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014220-2023

## Notice URLs

- https://in-tendhost.co.uk/hampshire/aspx/Home
- https://www.hants.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cd8f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03cd8f.json.