--- title: "Leasing of Vehicles and Telematics System via Contract Hire" ocid: "ocds-h6vhtk-03cf43" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cf43" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cf43.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cf43.json" source: "Find A Tender Service" current_stage: "Award" buyer: "GOVIA THAMES LINK RAILWAY LIMITED" published: "2024-10-18" --- # Leasing of Vehicles and Telematics System via Contract Hire Buyer: GOVIA THAMES LINK RAILWAY LIMITED Current stage: Award OCID: ocds-h6vhtk-03cf43 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cf43) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03cf43.json) ## Summary Govia Thameslink Railway Limited (GTR) is managing a public procurement process for the leasing of vehicles and a telematics system via contract hire. The procurement is focused on motor vehicles within the goods category and includes Euro 6 diesel panel vans, self-charging hybrid cars, and a telematics system, divided into three lots. This process is in the award stage as of October 2024. The vehicle leases will be for 36 months, with the possibility of an extension up to 12 months. The location for the delivery of the goods will primarily be in the South East of England. The procurement method employed is the negotiated procedure with a call for competition, and the total estimated value of the contract is approximately GBP 3.58 million. This contract offers significant opportunities for businesses specialising in vehicle leasing, especially those with experience in providing fleet management solutions and telematics systems. Companies like Kinto UK Ltd, who have successfully secured contracts in the previous award stage, exemplify the type of business well-suited to participate. By engaging in this tender, businesses have the potential to secure substantial revenues and establish long-term relationships with a major rail transport organisation. Suppliers capable of delivering diesel and hybrid vehicles, along with integrated fleet telematics systems, are particularly encouraged to compete, given the tailored requirements and emphasis on efficient fleet management. ## Notice At present GTR run a fleet of 87 Diesel vehicles consisting primarily of 18 Large, 24 Medium, 16 Small and 2 Micro Panel Vans as well as 3 large, and 19 Medium passenger cars. Although our aim is still to reduce the environmental impact of the fleet of road vehicles we run, we acknowledge that market conditions and GTR's infrastructure for EV charging may not allow GTR to change all of its vehicles to electric/hybrid versions at this time, GTR's requirements are a combination of diesel and hybrid vehicles. The vehicle requirements will be separated into 2 lots. To allow GTR to select the most suitable vehicle for each activity this requirement. An additional Lot is included for a telematics system to assist in managing the fleet and understanding the vehicle utilisation. The telematic system is being tendered as is a separate Lot to allow the vehicle Lots to be awarded independently whilst also ensuring a standardisation for the telematics. ### Lot Information Euro 6 Diesel Panel Van 36 month lease for Large, Medium, Small and Micro Panels vans of various wheelbases and heights with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis. Options: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period. Renewal: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period. Self-Charging Hybrid Cars 36 month lease for medium and small Self Charging Hybrid passenger cars, with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis. Options: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period. Renewal: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period. Telematic system The telematics system to be offered under Lot 3 will be provided for the total number of vehicles procured by GTR under Lots 1 and 2 currently envisaged as being 87 in total, on a 3-year closed end lease and is to be fully inclusive of all hardware, installation, software licencing, Software as a Service (SaaS) costs and removal costs at the end of the lease period. Options: GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period. Renewal: GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period. The lease/ contract hire of Full Electric Cars The leasing or Contract hire of Hatchback, Estate, & 4x4 Full Electric Cars. Additional information: Prices will be obtained for different variants on electric cars. GTR will then order the required quantity of each type of car. GTR do not guarantee the quantity of vehicles or types of vehicles to be ordered from each lot. The lease/contract hire of Self Charging Hybrid Cars The leasing or Contract hire of Hatchback, Estate, & 4x4 Self Charging Hybrid Cars. Additional information: Prices will be obtained for different variants on electric cars. GTR will then order the required quantity of each type of car. GTR do not guarantee the quantity of vehicles or types of vehicles to be ordered from each lot. The provision of a Telematics system to be fitted to all vehicles Supply and install Telematic System in to Vans & Cars. Additional information: GTR will order the required quantity of systems for each type of car or van. GTR do not guarantee the quantity of vehicles or types of vehicles that will be require to have telematics installed. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033721-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Oct 2024 | | Submission deadline | 22 Dec 2023 | | Future notice date | 28 Jun 2023 | | Award date | 25 Sep 2024 | | Contract period | Not specified | | Recurrence | 36 months | ## Values | Field | Value | | --- | --- | | Tender value | £3,580,000 | | Lots value | £3,578,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled, Planned | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | GOVIA THAMES LINK RAILWAY LIMITED | | Locality | LONDON | | Post town | Southend-on-Sea | | Postcode | SS16 5AX | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | City of London | | Electoral ward | Bridge | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI31 Camden and City of London, TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | KINTO | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 34 - Transport equipment and auxiliary products to transportation ### Codes - 32441300 - Telematics system - 34100000 - Motor vehicles - 34110000 - Passenger cars - 34111000 - Estate and saloon cars - 34136200 - Panel vans - 34144900 - Electric vehicles ## Release History - 18 Oct 2024 at 11:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/033721-2024 - 7 Dec 2023 at 12:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036070-2023 - 29 Jun 2023 at 15:04 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018577-2023 - 25 May 2023 at 09:05 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014872-2023 ## Notice URLs - https://gtrailway.com/ - https://www.bipsolutions.com - https://www.delta-esourcing.com/ - https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=792372405 - https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=892495748 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cf43. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03cf43.json.