--- title: "Provision of Cloud Based Youth Offending System for Birmingham Childrens Trust (BCT)" ocid: "ocds-h6vhtk-03cf4e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cf4e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cf4e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cf4e.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL ON BEHALF OF BIRMINGHAM CHILDREN'S TRUST" published: "2023-05-25" --- # Provision of Cloud Based Youth Offending System for Birmingham Childrens Trust (BCT) Buyer: BIRMINGHAM CITY COUNCIL ON BEHALF OF BIRMINGHAM CHILDREN'S TRUST Current stage: Tender OCID: ocds-h6vhtk-03cf4e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cf4e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03cf4e.json) ## Summary The Birmingham City Council, on behalf of Birmingham Children's Trust, has issued a tender for the Provision of Cloud Based Youth Offending System. The procurement process is in the Tender stage, with a submission deadline on June 26, 2023. The contract will last for 36 months with potential extensions. The main procurement category is services, specifically document management software development services. The opportunity is located in Birmingham, United Kingdom, and presents a chance for businesses in the IT software development and customer relation management services industry to compete. This tender by the Birmingham City Council offers business growth opportunities for firms specializing in software development services. The selected supplier will provide a system compliant with Youth Justice Board requirements, facilitating effective management of youth justice cases. With a contract duration of 36 months and potential extensions, this opportunity suits businesses aiming to offer innovative solutions tailored for youth offending teams. The ability to handle multiple teams, compliance with industry frameworks, and flexible configurations are key requirements for potential suppliers to meet the Council's needs. ## Notice The Youth Offending Service has used Careworks 'Care Director' since 2001 as its Case Management System (CMS). The Contract will last for 36 months with the options to renew for an additional 12 months plus 12 months (unless terminated under the terms and conditions of contract).The Contract will be awarded to one supplier. ### Lot Information Lot 1 To complete youth justice business effectively, efficiently, and professionally, we would require the following from the chosen system (please note that the below list is not exhaustive):* The system shall be compliant will current Youth Justice Board data schemas and reporting requirements and the supplier must demonstrate a forward plan for remaining compliant over time.* Proven track record of being compliant with YJB requirements over the last 2 years* Able to monitor caseloads and support practitioners and managers to effectively manage caseloads and pending workload. Simple reporting and extraction of management information.* Ability to handle multiple teams and workers working across multiple teams.* Ability to handle multiple managers in a single team allowing countersigning across the management team.* Specifically designed for Youth Offending Teams (YOT) to record all aspects of youth justice case management in a dynamic manner. * Reuses information throughout the system, reducing duplications and the need for extra work by the Service.* Fully meet the requirements of the current YJB AssetPlus framework allowing YOT to YOT transfers, where CMS allows this.* Fully meet the requirements of the YJB connectivity framework for transfer of information to the Ministry of Justice's Youth Custody Service. * YJMIS data extract tool with error checking and data cleaning within the system.* Clear identification of errors within AssetPlus allowing case managers to easily rectify issues.* Easy integration with external systems and reporting products.* Enable Regulatory compliance* User friendly and customisable to meet the needs of the Service * Individualised and flexible configuration to allow/disallow access to parts of the system dependent upon role.* Allow easy cross referencing of AssetPlus records between children and families * Safe space for containing victim information that is not mixed with offending cohort data including ability to retain anonymised data.* Ability to deal with retention and deletion of records with minimal manual involvement.* Ability for read-only access* Compatible with currently supported versions of major web browsers Options: With the option to extend for a further two 12 month extensions subject to satisfactory performance and funding availability. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014890-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 25 May 2023 | | Submission deadline | 26 Jun 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL ON BEHALF OF BIRMINGHAM CHILDREN'S TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG31 Birmingham | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72212311 - Document management software development services - 72212445 - Customer Relation Management software development services - 72212517 - IT software development services - 72212600 - Database and operating software development services - 72212610 - Database software development services - 72212670 - Real time operating system software development services - 72212780 - System, storage and content management software development services ## Release History - 25 May 2023 at 10:34 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014890-2023 ## Notice URLs - http://www.finditinbirmingham.com - http://www.in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cf4e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03cf4e.json.