--- title: "Electrical Maintenance Services - Halls and Academic" ocid: "ocds-h6vhtk-03cfac" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cfac" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cfac.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03cfac.json" source: "Find A Tender Service" current_stage: "Award" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2023-12-05" --- # Electrical Maintenance Services - Halls and Academic Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Award OCID: ocds-h6vhtk-03cfac [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cfac) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03cfac.json) ## Summary The University of Southampton has awarded contracts for Electrical Maintenance Services for Halls of Residence to Durabilis Electrical & Maintenance Ltd and for academic sites to Rigfone Electrics Limited. The contracts are active and have values of £6.6 million and £1.8 million, respectively. The University utilised a restricted procurement procedure, divided into selection and invitation to tender stages, with a contract period until July 2028, extendable subject to performance. The contracts include services for routine maintenance, installation works, and a 24-hour call-out service. These tenders present opportunities for small and medium-sized enterprises (SMEs) specialising in electrical maintenance and installation services. Businesses with expertise in electrical building installations, circuit testing, and repair and maintenance services of electrical equipment are well-suited for these contracts. The procurement process prioritised quality criteria such as contract implementation, service delivery, and cost factors like basket of goods and overheads. Interested suppliers may need third-party certifications and demonstrate experience in the industry to qualify. ## Notice The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. To ensure reliability of services across the Estate the University appointed two separate suppliers who are wholly unrelated and independent of each other. The successful supplier for Halls of Residence will be providing tests, services and maintenance for all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The successful supplier for Academic sites will carry out small scale electrical installation works, measured against an agreed Schedule of Rates, within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. ### Lot Information Electrical Maintenance Services - Lot 1 - Halls of Residence The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. The scope of service for Halls of Residence is for the successful supplier to test, service and maintain all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The main work to be undertaken by the awarded supplier will cover: - Routine Maintenance and installation in accordance with BS7671, Building Testing in accordance with BS7671 as described in IEE Guidance note 3, in service inspection and testing of electrical equipment in accordance with the IET Code of practice and any other current legislation. - Defect rectification and upgrade work as directed by the Contract Administrator to a maximum value of PS50,000 per order. The successful supplier will be required to submit a quotation for larger projects in excess of the above value. The execution of works can only start on formal approval by the University of Southampton. - Provide 24-hour call-out breakdown service with maximum 2-hour response time. - Other duties as per the scope of service, and as instructed by the Contract Administrator. Procurement Process: This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages. Contract Period: The University entered into a contract until 14th July 2028 with the awarded supplier. This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together. Renewal: The University proposes to enter into a Contract until 14th July 2028 with the Potential Supplier. This will comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date will align with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together. Electrical Maintenance Services - Lot 2 - Academic The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. Scope of service for Academic sites is for the awarded supplier to carry out electrical installation works measured against an agreed Schedule of Rates, within its Estate (in Southampton and Winchester) in accordance with its specification and the standards referred to in it. The main work to be undertaken by the supplier under Lot 2 - Academic will cover electrical installation works. Procurement Process: This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages. Contract Period: The University entered into a contract until 14th July 2028 with the awarded supplier. This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together. Renewal: The University proposes to enter into a Contract until 14th July 2028 with the Potential Supplier. This will comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date will align with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/035846-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Dec 2023 | | Submission deadline | 27 Jun 2023 | | Future notice date | Not specified | | Award date | 27 Nov 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,400,000 | | Lots value | £8,400,000 | | Awards value | Not specified | | Contracts value | £8,400,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | TLJ3 Hampshire and Isle of Wight | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | DURABILIS ELECTRICAL & MAINTENANCE; RIGFONE ELECTRICS | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 45 - Construction work - 50 - Repair and maintenance services - 51 - Installation services (except software) - 71 - Architectural, construction, engineering and inspection services ### Codes - 31212200 - Circuit testers - 45310000 - Electrical installation work - 50532400 - Repair and maintenance services of electrical distribution equipment - 50711000 - Repair and maintenance services of electrical building installations - 51110000 - Installation services of electrical equipment - 71334000 - Mechanical and electrical engineering services - 71631000 - Technical inspection services - 71632000 - Technical testing services ## Release History - 5 Dec 2023 at 16:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/035846-2023 - 26 May 2023 at 09:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015038-2023 ## Notice URLs - https://in-tendhost.co.uk/universityofsouthampton - https://in-tendhost.co.uk/universityofsouthampton/aspx/Home - https://www.southampton.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03cfac. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03cfac.json.