--- title: "DDaT23047 - Procurement of an Event Management System" ocid: "ocds-h6vhtk-03d001" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d001" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d001.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d001.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UK RESEARCH AND INNOVATION - INNOVATE" published: "2023-05-26" --- # DDaT23047 - Procurement of an Event Management System Buyer: UK RESEARCH AND INNOVATION - INNOVATE Current stage: Tender OCID: ocds-h6vhtk-03d001 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d001) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03d001.json) ## Summary The procurement process is currently at the tender stage. The buying organisation, UK Research and Innovation - Innovate, is seeking bids for the procurement of an Event Management System under the main procurement category of goods. The tender, titled DDaT23047, has a value of £600,000 and the deadline for bid submission is Friday 30th June 2023 at 14:00pm UK time. The contract period is set to start on 22nd September 2023 and end on 21st September 2026, providing ample opportunity for interested parties. This tender by UK Research and Innovation offers an opportunity for businesses involved in software packages and information systems to compete for a significant contract. Companies specializing in event management services and software solutions would be well-suited to bid for this opportunity. The procurement method is an open procedure, allowing fair competition. Interested parties should ensure timely bid submission and compliance with the specified requirements to enhance their chances of success. ## Notice The final date and time for the submission of bids is Friday 30th June 2023 at 14:00pm UK time DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement: Innovate UK KTN have an ongoing need for organisers, speakers, exhibitors, sponsors and - in particular - delegates, to experience a high-quality user-journey from registration through to post- event experience. This is to procure an Event Management System to aid the delivery of the service. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT23047. ### Lot Information Lot 1 Innovate UK KTN have an ongoing need for organisers, speakers, exhibitors, sponsors and - in particular - delegates, to experience a high-quality user-journey from registration through to post- event experience. This is to procure an Event Management System to aid the delivery of the service. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/015170-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 May 2023 | | Submission deadline | 30 Jun 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 21 Sep 2023 - 21 Sep 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £600,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK RESEARCH AND INNOVATION - INNOVATE | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 26 May 2023 at 16:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015170-2023 ## Notice URLs - http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx - https://beisgroup.ukp.app.jaggaer.com/ - https://www.ukri.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d001. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d001.json.