---
title: "2023_Arts - PIN - British Council Collection Management System"
ocid: "ocds-h6vhtk-03d0a3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d0a3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d0a3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d0a3.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BRITISH COUNCIL(THE)"
published: "2023-05-31"
---

# 2023_Arts - PIN - British Council Collection Management System

Buyer: BRITISH COUNCIL(THE)  
Current stage: Planning  
OCID: ocds-h6vhtk-03d0a3

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## Summary

The BRITISH COUNCIL published a Prior Information Notice (PIN) for a future requirement titled "2023_Arts - PIN - British Council Collection Management System" in the services category. The tender is at the planning stage with a future notice date of 1st September 2023. The project aims to provide a database collections management system and a linked public catalogue website of artworks owned by the British Council, requiring suppliers to register on their e-Tendering portal In-Tend.

This tender opportunity by the BRITISH COUNCIL offers businesses in IT services an opportunity to provide consulting, software development, and Internet support for the collection management system. Companies interested in managing day-to-day collection processes, providing workflow tools, auditing, and inventory management are well-suited for this tender. The procurement method is a Prior Information Notice (PIN) where suppliers need to register on the BRITISH COUNCIL's e-Tendering portal In-Tend to participate in the process.

## Notice

This is a Prior Information Notice with the gathering of information request for a future requirement.

### Lot Information

Lot 1

The main objectives of the project are to provide a database collections management system and a linked public catalogue website of artworks and publications owned by or on loan to the British Council, migrating all data from the current system. Examples of artwork data include: titles, artists, categories, descriptions, themes, media attachments, documents, condition notes, packing information, copyright, acquisition. This system will provide the following functions: - Communication and workflow tools for team members to help manage day to day collection processes including information on availability of artworks, artwork wish lists and requirements, exhibition reservations and history of past exhibitions, conservation treatment requirements and historical conservation reports, up-to-date and historical valuations, research enquiries - Processes support and data management tool for auditing, inventory, location and movement control, logistics, loans management, copyright, pre-acquisition etc. - Website information feed, content management for the Collection and interlinked British Council exhibitions past and current Additional information: Suppliers who wish to take part in the PIN process will be required to register on our e-Tendering portal In-Tend hosted at https://intendhost.co.uk/britishcouncil. Once registered, bidders must log-in to the website where they can view the project and access the PIN pack and submit their return.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015409-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 May 2023 |
| Submission deadline | Not specified |
| Future notice date | 31 Aug 2023 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH COUNCIL(THE) |
| Locality | LONDON |
| Post town | East London |
| Postcode | E20 1JQ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI41 Hackney and Newham |
| Local authority | Newham |
| Electoral ward | Stratford Olympic Park |
| Westminster constituency | Stratford and Bow |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 31 May 2023 at 13:40 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/015409-2023

## Notice URLs

- https://in-tendhost.co.uk/britishcouncil/aspx/Home
- https://intendhost.co.uk/britishcouncil

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d0a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d0a3.json.