---
title: "HR and Payroll System"
ocid: "ocds-h6vhtk-03d34a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d34a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d34a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d34a.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "SCOTTISH CANALS"
published: "2023-06-02"
---

# HR and Payroll System

Buyer: SCOTTISH CANALS  
Current stage: Planning  
OCID: ocds-h6vhtk-03d34a

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## Summary

Scottish Canals is planning a procurement process for the provision of a cloud-based HR and payroll system. The contract is valued at £500,000 GBP and involves the management and development of various canals in Scotland. This procurement falls under the services category and is currently in the planning stage. The buying organisation, Scottish Canals, aims to gather market research and engage potential service providers with the required capabilities. The initial contract duration is set at 5 years with a possible 2-year extension. The procurement process is anticipated to commence on 5th June 2023.

This tender issued by Scottish Canals presents an opportunity for businesses offering software-related services to compete for the contract. Companies proficient in providing, implementing, hosting, supporting, managing, and maintaining cloud-based HR and payroll systems are well-suited for this opportunity. The contract requires the system to integrate with various existing systems, support multiple functionalities related to HR and payroll management, and provide robust employee data processing workflows. Businesses with expertise in software services catering to HR needs and cloud-based solutions are encouraged to participate in the upcoming procurement process launched by Scottish Canals.

## Notice

Scottish Canals is issuing this Prior Information Notice (PIN) to carry out market research and to gauge the number of potential service providers on the market with the ability to provide, implement, host, support, manage and maintain a cloud-based HR information and payroll system which provides all aspects of HR Management and Payroll, including but not limited to HR, Payroll, Recruitment and Time

### Lot Information

Lot 1

Scottish Canals is responsible to the Scottish Government for the management and development of the Union, Monkland, Forth & Clyde, Crinan and Caledonian Canals. As well as the waterways themselves, Scottish Canals care for 251 bridges, 212 buildings, 256 locks, The Falkirk Wheel, The Kelpies and 19 water supply reservoirs in locations across Scotland. The Forth & Clyde, Union and Monkland canals in the Lowlands, the Crinan Canal in Argyll and the Caledonian Canal in the Highlands together extend over 137 miles from coast to coast, across country and into the cities of Edinburgh, Glasgow, and Inverness. Scottish Canals is a non-government departmental body ( NGDB) and are publishing this Prior Information Notice (PIN) to carry out market research and to gauge the number of potential service providers on the market with the ability to provide, implement, host, support, manage and maintain a cloud-based HR information and payroll system which provides all aspects of HR Management and Payroll, including but not limited to HR, Payroll, Recruitment and Time for approximately 350 employees including casual and seasonal staff. Initial Contract length to be 5yrs plus 2 years extension. Below is an overview of some of the Scottish Canals' anticipated HR and payroll system requirements. - ability to interface with the existing finance System Sage 300 and any other future finance systems as appropriate, Microsoft O365/Active Directory -Ability to support all elements of multiple posts for individuals, including holiday entitlement and absence tracking bringing into one pay record all evidenced separately on payslips - Ability to calculate pro-rated salary and annual leave for those who work different number of weeks per year - Ability to support multiple cost centres against the establishment - Ability to support more than one Establishment - User-friendly Employee/Management Self Service function with the ability to create end to end workflows to automate employee data processing - Ability to support multi-level verification - Ability to support training events and training requests from employees which go through a verification process including Managers and HR for approval of costing, or to integrate with third party software designed for this purpose - Ability to report on all areas of the system without restrictions - Ability to support multiple Salary Grades/Spine Points/Pay Protection/Spot Salary - Ability to support multiple Terms and Conditions - Ability to support the logging, calculating, approval and processing of timesheets which will need to include the ability to recognise enhanced rates of pay depending on when the hours are work/overtime. - Capability to customise HR/Payroll workflows and processes. - Ability to interface with third party providers including Strathclyde Pension Fund& Scottish Widows - Ability to integrate with external/third party HR/ Health & Safety software for the purpose of data sharing - Robust system for employee recruitment, on-boarding and capability to manage employee records throughout the employment lifecycle up to and including departure from the - Ability to support workforce analytics and workforce planning/forecasting Additional information: Scottish Canals would welcome any further information on systems available and demos to procurement@scottishcanals.co.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015690-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Jun 2023 |
| Submission deadline | Not specified |
| Future notice date | 4 Jun 2023 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH CANALS |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G4 9SP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Canal |
| Westminster constituency | Glasgow North |
| Delivery location | TLM82 Glasgow City |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services

## Release History

- 2 Jun 2023 at 11:45 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/015690-2023

## Notice URLs

- http://www.scottishcanals.co.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000722932
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=722932
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13122

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d34a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d34a.json.