---
title: "CES - Property Management System"
ocid: "ocds-h6vhtk-03d409"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d409"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d409.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d409.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CROWN ESTATE SCOTLAND"
published: "2025-06-18"
---

# CES - Property Management System

Buyer: CROWN ESTATE SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-03d409

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d409)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03d409.json)

## Summary

The most recent procurement process, led by Crown Estate Scotland, focused on acquiring a Property Management System to manage approximately 4,300 diverse assets, including agricultural farms, residential properties, and offshore installations. The procurement, classified under software package and information systems, was carried out using an open procedure. The award stage was completed on 18th June 2025, with the contract valued at £2,354,097.43, awarded to Grosvenor Systems. Located in Edinburgh, Crown Estate Scotland, a public corporation, sought a system supporting Scotland's property laws. This procurement process followed previous stages, including a tender period that ended on 26th February 2024, and aligns with legal frameworks such as CELEX 32014L0024.

This tender presents substantial growth opportunities for businesses specialising in property management and software development, particularly those experienced in handling diverse property portfolios. Companies with expertise in software implementation services, especially those certified under industry standards such as ISO 27001, would be well-suited to such contracts. SMEs, like Grosvenor Systems, have demonstrated competitive advantage, suggesting that smaller firms can successfully navigate the tender requirements, provided they meet the financial and technical criteria set by the procurement body. Businesses aiming to expand in the UK market, especially those with innovative and adaptable software solutions, would find this field ripe for expansion.

## Notice

Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.

### Lot Information

Lot 1

This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture - Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines

Renewal: The contract will be for an initial 18 months prior to go-live which will be to build, configure test and train users, with a further 60 months from go live. The contract may be extended for up to an additional 5x12 month period, each 12 month extension period will be mutually agreed 24 months prior to the end of contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/033190-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jun 2025 |
| Submission deadline | 26 Feb 2024 |
| Future notice date | 12 Sep 2023 |
| Award date | 3 Jun 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,400,000 |
| Lots value | £3,000,000 |
| Awards value | Not specified |
| Contracts value | £2,354,097 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN ESTATE SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9GL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GROSVENOR SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 18 Jun 2025 at 09:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/033190-2025
- 24 Jan 2024 at 16:36 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002478-2024
- 15 Jan 2024 at 14:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001290-2024
- 31 Oct 2023 at 15:07 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032172-2023
- 6 Jun 2023 at 13:39 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/016004-2023

## Notice URLs

- http://crownestatescotland.com/
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756147
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29444

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d409. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d409.json.