---
title: "Sample Archive Storage"
ocid: "ocds-h6vhtk-03d5a8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d5a8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d5a8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d5a8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (\"NSS\")"
published: "2025-04-29"
---

# Sample Archive Storage

Buyer: THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")  
Current stage: Award  
OCID: ocds-h6vhtk-03d5a8

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## Summary

The procurement process for "Sample Archive Storage" was initiated by the Common Services Agency, often referred to as NHS National Services Scotland (NSS). The procurement focused on services in the storage and warehousing sector, with a requirement primarily based in the UK (region code UKM). The procurement aimed to secure external frozen storage for the archive samples of the SNBTS, maintaining an archive since October 1984. The tender was conducted through an open procedure as per the GPA guidelines, with electronic submission detailed on the public tenders Scotland platform. The process reached the award stage on 29th April 2025, with the contract signed on 28th April 2025. The procurement initially went active in June 2023 and had a notable tender deadline on 14th July 2023, subsequently leading to an award to DFDS Logistics Ltd.

This procurement presents significant opportunities for businesses involved in storage and warehousing services, especially those with specialised capabilities in maintaining frozen storage conditions at -20C or below. Companies with experience in handling and monitoring secure storage facilities, as well as those capable of providing additional temporary storage solutions, are well-suited for such contracts. With a potential contract value of £420,000 and a possibility for extensions, this tender can be particularly appealing to large-scale suppliers capable of meeting rigorous technical and economic criteria. Such contracts can enable growth through long-term service provisions and collaboration with a major public health body in the UK.

## Notice

The Manufacturing department and H&I Lab of SNBTS requires to store an archive of all samples tested for future reference. This allows SNBTS the ability to retrieve and re-test archive samples as required. This is a regulatory requirement and an SNBTS policy requirement to archive samples.

### Lot Information

Lot 1

In SNBTS a sample archive has been maintained since October 1984. SNBTS require a contract to cover the supply of External Frozen Storage for Archive Samples. SNBTS retain archive samples (serum sample) from all blood donations in an individual bar-coded PPT vacutainer (13 x 100mm). This retention of this bar-coded tube as the archive sample is advantageous in assuring sample integrity, allowing accurate identification and retrieval when required and storing both plasma and cellular material for future investigations. The current archive is approx. 22 years with the intention to move to a 10-year archive depending on regulatory impact. Currently SNBTS have approximately 170 pallets. The number is subject to change and SNBTS offers no guarantee of volumes. SNBTS may also require additional temporary storage for plasma. Collaboratively across the UK blood authorities are collecting plasma for fractionation. This may require temporary storage before transportation to the fractionator. This is primarily for temporary contingency space. The volume of this storage is currently being scoped therefore it would be advantageous for the supplier to have additional available capacity if required. Initial estimates are around 20 pallets. There is a requirement to store the materials at -20C or below in a secure freezer with an appropriate temperature monitoring system. An external facility/Service Provider is sought to carry out this function. Pallets will be transported to the contracted external facility by SNBTS.

Options: There is the option for 3 x 12 month extensions

Renewal: The Authority shall be entitled, at its option, to continue this Agreement beyond the Initial Term for three (3) twelve (12) Contract Month periods subject to giving not less than nine (9) Contract Months' notice to the Contractor.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017712-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Apr 2025 |
| Submission deadline | 14 Jul 2023 |
| Future notice date | Not specified |
| Award date | 27 Apr 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £420,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS") |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DFDS LOGISTICS |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services

## Release History

- 29 Apr 2025 at 14:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/017712-2025
- 13 Jun 2023 at 08:34 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016661-2023

## Notice URLs

- http://www.nss.nhs.scot/browse/procurement-and-logistics
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000734442
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d5a8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d5a8.json.