--- title: "Fleet Maintenance & Short Term Hire" ocid: "ocds-h6vhtk-03d6b3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d6b3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d6b3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d6b3.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THAMES WATER UTILITIES LIMITED" published: "2024-06-13" --- # Fleet Maintenance & Short Term Hire Buyer: THAMES WATER UTILITIES LIMITED Current stage: Award OCID: ocds-h6vhtk-03d6b3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d6b3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03d6b3.json) ## Summary Thames Water Utilities Limited has issued a tender for Fleet Maintenance & Short Term Hire services. The procurement is in the Award stage. The contract title is "Fleet Maintenance & Short Term Hire," falling under the services industry category. The organisation is located in Reading, United Kingdom. The tender aims to improve fleet efficiency and management, offering opportunities for businesses in vehicle maintenance, plant maintenance, and short-term vehicle hire. The procurement method is a Negotiated procedure with prior call for competition. This tender by Thames Water Utilities Limited presents lucrative opportunities for businesses specialising in fleet maintenance and short-term vehicle hire services. With a focus on efficiency and new innovations, the procurement process is in the Award stage, with a deadline of 2024-03-18. Suppliers such as Enterprise Rent-A-Car UK Ltd and Plantexpand Ltd have already been awarded contracts. Businesses interested in providing comprehensive fleet management solutions are well-suited to compete for this contract, aligning with Thames Water's aim to enhance fleet operations and accountability across all aspects of vehicle and plant maintenance. ## Notice Our fleet is a vital resource in us delivering life's essential service to our customers, and so maintaining it successfully is crucial to keeping our frontline operation working. We believe there is an opportunity to improve the efficiency of our fleet and maximise the benefit to our operations, by introducing new innovations and ways of working across our fleet maintenance and management. We are keen to evaluate different fleet management models to ensure we implement the most efficient and beneficial solution, and priorities accountability across our fleet. Thames Water intends to award either individual Framework Agreements for Vehicle Maintenance, Plant Maintenance, and Short Term Vehicle Hire, or a single Framework Agreement for a Complete Fleet Management Service that combines all the individual aspects. ### Lot Information Vehicle Maintenance Lot 1 is for the provision of SMR (Service, Maintenance and Repair), Tyres, Glass, Breakdown, Compliance, and Fleet Administration for all the vehicles in our fleet (c. 2700), including cars, vans, 4x4s, HGV, and ancillary equipment. Our fleet currently only consists of ICE (Internal Combustion Engine) vehicles, however we will actively start introducing EV (Electric Vehicles) into our fleet from late 2024 (for LCVs (light commercial vehicles) only). Alternative Fuel Vehicles will be considered for HGV and plant at a later date. The Lot 1 framework agreement will be awarded to a single supplier. Options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years Plant Maintenance Lot 2 is for the provision of SMR (Service, Maintenance and Repair), Tyres, Glass, Breakdown, and Compliance for all the plant assets in our fleet (c. 1000), including pumps, trailers, excavators, generators, etc. Our fleet currently only consists of ICE (Internal Combustion Engine) plant assets, but we will look to consider Alternative Fuel options at a later date. The Lot 2 framework agreement will be awarded to a single supplier. Options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years. Short Term Vehicle Hire & Mobility Lot 3 is for the provision of short- and long-term hire vehicles, including cars, vans, 4x4s, and HGVs, as well as mobility solutions for our frontline employees, whilst our c. 2500 road-going fleet vehicles are off the road due to maintenance and repair throughout the year. The Lot 3 framework agreement will be awarded to a single supplier. Options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years. Complete Fleet Management Service Lot 4 is for the provision of a complete fleet management solution that includes vehicle maintenance, plant maintenance, and short-term vehicle hire. This lot is an alternative option to Lots 1, 2 and 3, allowing Thames Water the chance to understand the benefits of implementing a complete managed service for our fleet maintenance and hires, compared to awarding individual providers for the different requirements. The scope will include SMR (Service, Maintenance and Repair), Tyres, Glass, Breakdown, and Compliance for all the vehicles and plant assets in our fleet (c. 3700), as well as Fleet Administration for the vehicles in our fleet, and short- and long-term hire vehicles, and mobility solutions for our frontline employees, whilst our vehicles are off the road due to maintenance and repair. Our fleet currently only consists of ICE (Internal Combustion Engine) vehicles, however we will actively start introducing EV (Electric Vehicles) into our fleet from late 2024 (for LCVs (light commercial vehicles) only). Alternative Fuel Vehicles will be considered for HGV and plant at a later date. The Lot 4 framework agreement will be awarded to a single supplier. Options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/018331-2024 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jun 2024 | | Submission deadline | 4 Jul 2023 | | Future notice date | Not specified | | Award date | 18 Mar 2024 | | Contract period | Not specified | | Recurrence | Between 3 and 8 years. | ## Values | Field | Value | | --- | --- | | Tender value | £59,808,000 | | Lots value | £119,616,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Active, Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THAMES WATER UTILITIES LIMITED | | Locality | READING | | Post town | Reading | | Postcode | RG1 8DB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Reading | | Electoral ward | Thames | | Westminster constituency | Reading Central | | Delivery location | TLI London, TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | ENTERPRISE RENT-A-CAR; PLANTEXPAND | ## CPV Codes ### Divisions - 34 - Transport equipment and auxiliary products to transportation - 45 - Construction work - 50 - Repair and maintenance services - 60 - Transport services (excl. Waste transport) ### Codes - 34100000 - Motor vehicles - 34350000 - Tyres for heavy/light-duty vehicles - 45259000 - Repair and maintenance of plant - 50100000 - Repair, maintenance and associated services of vehicles and related equipment - 50110000 - Repair and maintenance services of motor vehicles and associated equipment - 50111000 - Fleet management, repair and maintenance services - 50511000 - Repair and maintenance services of pumps - 50530000 - Repair and maintenance services of machinery - 60183000 - Hire of vans with driver ## Release History - 13 Jun 2024 at 12:23 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018331-2024 - 27 Jun 2023 at 13:34 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018262-2023 - 15 Jun 2023 at 14:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017073-2023 ## Notice URLs - http://www.thameswater.co.uk - http://www.thameswater.co.uk/procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d6b3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d6b3.json.