---
title: "Leisure Facilities Back Office Professional Services and Systems Agreement (PSA)"
ocid: "ocds-h6vhtk-03d80a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d80a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d80a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03d80a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HIGH PEAK BOROUGH COUNCIL"
published: "2023-08-09"
---

# Leisure Facilities Back Office Professional Services and Systems Agreement (PSA)

Buyer: HIGH PEAK BOROUGH COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-03d80a

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## Summary

The buying organisations for this procurement process are the High Peak Borough Council and Staffordshire Moorlands District Council. The title of the procurement is "Leisure Facilities Back Office Professional Services and Systems Agreement (PSA)" within the industry category of Recreational, cultural and sporting services. The procurement is in the active stage, with key deadlines including the tender period ending on September 8, 2023. The location for this procurement is in the regions of High Peak and Staffordshire Moorlands. The key goal is to select a main provider for the Councils' Leisure facilities operational back office support and systems contract.

This tender offers opportunities for business growth to providers of ICT services, professional services including finance and communication, and companies experienced in recreational, cultural, and sporting services. The procurement method is an open procedure, with a duration of 48 months and options for extensions. Interested businesses should ensure compliance with the detailed requirements outlined in the procurement documents for this significant opportunity in leisure facilities management and operational support.

## Notice

High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) previously published a Prior Information Notice (PIN) on 20/06/23 ref: 017567-2023 to alert potential suppliers of a future procurement opportunity. This Contract Notice is now published to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024. The scope of the contract outputs include ICT systems to facilitate the business operations (inc Customer Apps / payments / website / Financial systems) and Professional services to support the management of the company (inc Finance, Communications, Human resources inc legislative compliance) The invitation to tender is being managed through the Councils' electronic tendering portal PROCONTRACT project ref: DN682040

### Lot Information

Lot 1

High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) previously published a Prior Information Notice (PIN) on 20/06/23 ref: 017567-2023 to alert potential suppliers of a future procurement opportunity. This Contract Notice is now published to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024. The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational. The specification outputs for the Contract will be for the provision of Leisure Facilities back office support through Professional services and IT based systems to facilitate the new company to manage and operate both Authorities Leisure facilities and wellness initiatives, additionally support and be reactive to the Councils' Leisure Transformation programmes across its portfolio. The Councils will require a main contractor to provide the following outputs as part of their offer, items include but not limited to; ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]), Payroll system, Finance, Customer Data, Communications: - Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information) - Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records]) - Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records) and; - Direct Support, Accident Reporting, Legislative Updates, App KPI Management.

Options: The initial term is 36 months with further permitted extensions of 2 x 12 month periods upto 60 months. Options for additional and higher level professional support will be included within the ITT, these will be determined by the Councils if they wish to appoint under this contract against those options.

Renewal: Initial term 36 months, option to extend for a further 2 x 12 month periods

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/023301-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Aug 2023 |
| Submission deadline | 8 Sep 2023 |
| Future notice date | 30 Jul 2023 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | 48 months |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGH PEAK BOROUGH COUNCIL |
| Additional buyers | STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL |
| Locality | BUXTON |
| Post town | Stockport |
| Postcode | SK17 6EL |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Staffordshire Moorlands |
| Electoral ward | Leek North |
| Westminster constituency | Staffordshire Moorlands |
| Delivery location | TLF1 Derbyshire and Nottinghamshire, TLG2 Shropshire and Staffordshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services
- 92 - Recreational, cultural and sporting services

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 92000000 - Recreational, cultural and sporting services

## Release History

- 9 Aug 2023 at 19:19 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023301-2023
- 20 Jun 2023 at 15:36 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/017567-2023

## Notice URLs

- http://www.highpeak.gov.uk
- http://www.staffsmoorlands.gov.uk
- https://procontract.due-north.com

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03d80a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03d80a.json.