--- title: "H&S Software for HR" ocid: "ocds-h6vhtk-03dc8b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03dc8b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03dc8b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03dc8b.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE UNIVERSITY OF BIRMINGHAM" published: "2023-06-26" --- # H&S Software for HR Buyer: THE UNIVERSITY OF BIRMINGHAM Current stage: Award OCID: ocds-h6vhtk-03dc8b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03dc8b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03dc8b.json) ## Summary The University of Birmingham has successfully awarded a contract for the provision of Health & Safety Software Portal for logging & managing incidents electronically. The procurement stage was completed through a limited negotiated process without publication of a contract notice. The contract, valued at GBP 480,000, was signed on 26th June 2023. Serenity EHS from the United States was the awarded supplier for this opportunity, which falls under the goods category in the CPV classification for software packages and information systems. This tender presents an opportunity for businesses offering industry-specific software packages to compete for providing health and safety software solutions. Companies with expertise in software development, specifically in managing incidents electronically, may find this tender well-suited for their capabilities. The University of Birmingham, as the contracting authority, is seeking innovative solutions that can scale with their institution's needs while ensuring ease of administration and cost-effectiveness in the long run. ## Notice Health and Safety Software Portal for logging & managing incidents electronically. ### Lot Information Lot 1 Health and Safety Software Portal for logging & managing incidents electronically. ### Procurement Information Serenity is the most economically viable option in the long term. The quote from Serenity is for an all-user model, which doesn't limit the number of university users. The university needs to have large numbers of users to allow a range of colleagues across the institution to have access to the system- the majority of whom will need to complete risk assessments. The system will be easy to administer on a day-to-day basis and can be managed with existing resource. Serenity includes other modules that we would also want to implement in the future. Due to Serenity being built upon the ServiceNow platform the implementation costs would be significantly lower and could be managed in-house with existing resource. The existing feeds of student and staff data into ServiceNow could be used to avoid the need for a new integration build, which again would further reduce additional costs. Serenity can also be implemented in phases, due to the modular nature, which would allow the in-house resources to be planned and utilised- again removing the need for additional expense. An alternative system, which was demonstrated to the University, could require significant in-house resources to set up and implement. The general day to day management of the system may also require an administrator post and with it being a standalone system it is likely to need more additional support and training, compared to a system based upon an existing University platform. The quote received is for 600 users, compared with the all-user model quoted for by Serenity. Additional users would push the cost above that quoted by Serenity. There would also be the need to build an integration to allow the feed of student and staff data into this standalone system- that further adds to the implementation costs for this alternative system (and most others that are not build upon existing platforms). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/018128-2023 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Negotiated without publication of a contract notice | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Jun 2023 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 25 Jun 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £480,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF BIRMINGHAM | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SERENITY EHS | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package ## Release History - 26 Jun 2023 at 14:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018128-2023 ## Notice URLs - https://www.birmingham.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03dc8b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03dc8b.json.