--- title: "Monmouth Comprehensive School~ Cleaning Tender" ocid: "ocds-h6vhtk-03de63" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03de63" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03de63.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03de63.json" source: "Find A Tender Service" current_stage: "Award" buyer: "MONMOUTH COMPREHENSIVE SCHOOL" published: "2024-08-14" --- # Monmouth Comprehensive School~ Cleaning Tender Buyer: MONMOUTH COMPREHENSIVE SCHOOL Current stage: Award OCID: ocds-h6vhtk-03de63 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03de63) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03de63.json) ## Summary Monmouth Comprehensive School has successfully concluded the procurement process for their cleaning services tender, with the contract awarded to Atlas fm. This contract, classified under the CPV code 90919300 for "School cleaning services," covers the region of Monmouthshire and Newport (UKL21). The award stage was completed, and the contract, valued at approximately £1,308,333.33, was signed on 21st February 2024. The contract will begin on 1st April 2024 and spans three years, with a possible extension for another three years under the same terms. This procurement followed the selective "Restricted procedure" method, ensuring high standards and competitive vendor selection, and it reserves the right to adjust or terminate the process if necessary. This cleaning tender is conducive to business growth opportunities, particularly for companies in the janitorial and facility management sectors. Small and medium enterprises (SMEs) were considered suitable, showcasing that the contract is open to innovative and high-standard vendors regardless of size. With an emphasis on delivering environmentally sensitive and carbon-neutral solutions, the successful contractor is expected to bring forth advanced cleaning methods and equipment. Businesses focusing on quality, sustainability, and adherence to high industry standards such as BIC’S will find this tender aligns well with their growth strategies and service offerings. ## Notice The successful tenderer will be required to provide cleaning services at Monmouth Comprehensive School. ### Lot Information Lot 1 The successful tenderer will be required to provide cleaning services at Monmouth Comprehensive School. The contract will commence on 1st April 2024 for a period of three years, with the option to extend for a further period of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The school requires that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to at all times is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within all the school consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will additionally be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor's organisation, thus working to deliver the Lighthouse Schools Partnership's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The approximate annual value of the contract is PS207,000.00. Additional information: Please note this is a Contract Award Notice - this contract has already been awarded. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/025772-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Aug 2024 | | Submission deadline | 18 Sep 2023 | | Future notice date | Not specified | | Award date | 21 Feb 2024 | | Contract period | 31 Mar 2024 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,242,000 | | Lots value | £1,242,000 | | Awards value | Not specified | | Contracts value | £1,308,333 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | MONMOUTH COMPREHENSIVE SCHOOL | | Locality | MONMOUTH | | Post town | Newport | | Postcode | NP25 3YT | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL54 Monmouthshire and Newport | | Local authority | Monmouthshire | | Electoral ward | Town | | Westminster constituency | Monmouthshire | | Delivery location | TLL21 Monmouthshire and Newport | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | ATLAS FM | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 14 Aug 2024 at 11:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/025772-2024 - 3 Jul 2023 at 15:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018891-2023 ## Notice URLs - https://litmustms.co.uk/delta/viewNotice.html?noticeId=882604842 - https://litmustms.co.uk/respond/U379E366F2 - https://www.monmouthcomprehensive.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03de63. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03de63.json.