--- title: "FMM-23-001 The Education Authority Term Service Short Contract for the Provision of Mechanical and Electrical - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3" ocid: "ocds-h6vhtk-03df29" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03df29" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03df29.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03df29.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE EDUCATION AUTHORITY" published: "2024-12-02" --- # FMM-23-001 The Education Authority Term Service Short Contract for the Provision of Mechanical and Electrical - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3 Buyer: THE EDUCATION AUTHORITY Current stage: Award OCID: ocds-h6vhtk-03df29 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03df29) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03df29.json) ## Summary The Education Authority (EA) has awarded a contract titled "FMM-23-001 The Education Authority Term Service Short Contract for the Provision of Mechanical and Electrical - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3." The procurement falls under the refurbishment work industry category, encompassing mechanical and electrical maintenance services along with supplementary disciplines. Contracting spans across several council areas in Northern Ireland, divided into three lots (North, East, South West). This process, initiated via an open tender method, has proceeded to the award stage with the contract being active as of 20 November 2024. The estimated highest value for this four-year framework ranges from £17.6 million to £35.2 million (ex VAT), with social value outcomes being a significant consideration in the framework documents. This tender opens numerous opportunities for businesses specialising in mechanical and electrical services, particularly in educational settings such as schools and youth service premises. Small and medium-sized enterprises (SMEs) are well-suited to compete given the framework's focus on maintaining high-quality standards while offering competitive pricing (with a weighted evaluation of 30% quality and 70% price). The contracts awarded to Irwin ME Limited, C H C GROUP LTD, and TOTALIS SOLUTIONS LTD highlight the scope for businesses to secure significant contracts, supporting not only business growth but also contributing to social inclusion and sustainability in the public sector. ## Notice The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Mid and East Antrim and Antrim and Newtownabbey Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Lisburn and Castlereagh and Ards and North Down Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Armagh, Banbridge and Craigavon. ### Lot Information Lot 1 Mechanical and Electrical maintenance works Area North Council area Mid and East Antrim and Antrim and Newtownabbey The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Mid and East Antrim and Antrim and Newtownabbey Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Lisburn and Castlereagh and Ards and North Down Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Armagh, Banbridge and Craigavon. Additional information: This Framework is let by the Northern Ireland Education Authority "EA" and is open to the EA, including NI educational bodies as follows and at some point during the life of the contact these bodies may wish to utilise the Framework and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Framework. These bodies include:. * Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens onsite at all of these schools, Controlled Youth Centres and Libraries NI. https://www.educationni.gov.uk/services/schools-plus. * Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. Independent School in NI; and. https://www.isc.co.uk/schools/northern-ireland/.The value shown in V.2.4 is the highest value estimated in the following range for the requirement PS17,600,000 excl VAT [PS21,120,000 incl VAT] and PS35,200,000 excl VAT [PS42,240,000 incl VAT] which has been calculated on the basis of a four year Framework with additional contingency should the demand increase for any reason, given the essential nature of theworks under the contract i.e. reactive works which cannot be forecasted in the pre procurement exercise or tender stage. The Authority expressly reserves the rights to utilise the non-exclusivity clauses as outlined in the Framework documents at EA's sole discretion. Options: Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years. Renewal: Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years. Lot 2 Mechanical and Electrical maintenance works Area East Council area Lisburn and Castlereagh and Ards and North Down The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Mid and East Antrim and Antrim and Newtownabbey Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Lisburn and Castlereagh and Ards and North Down Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Armagh, Banbridge and Craigavon. Additional information: This Framework is let by the Northern Ireland Education Authority "EA" and is open to the EA, including NI educational bodies as follows and at some point during the life of the contact these bodies may wish to utilise the Framework and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Framework. These bodies include:. * Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens onsite at all of these schools, Controlled Youth Centres and Libraries NI. https://www.educationni.gov.uk/services/schools-plus. * Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. Independent School in NI; and. https://www.isc.co.uk/schools/northern-ireland/.The value shown in V.2.4 is the highest value estimated in the following range for the requirement PS9,600,000 excl VAT [PS11,520,000 incl VAT] and PS19,200,000 excl VAT [PS20,040,000 incl VAT] which has been calculated on the basis of a four year Framework with additional contingency should the demand increase for any reason, given the essential nature of the works under the contract i.e. reactive works which cannot be forecasted in the pre procurement exercise or tender stage. The Authority expressly reserves the rights to utilise the non-exclusivity clauses as outlined in the Framework documents at EA's sole discretion. Options: Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years. Renewal: Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years. Lot 3 Mechanical and Electrical maintenance works Area South West Council area Armagh, Banbridge and Craigavon The Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to PS500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Mid and East Antrim and Antrim and Newtownabbey Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Lisburn and Castlereagh and Ards and North Down Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Armagh, Banbridge and Craigavon. Additional information: This Framework is let by the Northern Ireland Education Authority "EA" and is open to the EA, including NI educational bodies as follows and at some point during the life of the contact these bodies may wish to utilise the Framework and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Framework. These bodies include:. * Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens onsite at all of these schools, Controlled Youth Centres and Libraries NI. https://www.educationni.gov.uk/services/schools-plus. * Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. Independent School in NI; and. https://www.isc.co.uk/schools/northern-ireland/.The value shown in V.2.4 is the highest value estimated in the following range for the requirement PS14,000,000 excl VAT [PS16,800,000 incl VAT] and PS28,000,000 excl VAT [PS33,600,000 incl VAT] which has been calculated on the basis of a four year Framework with additional contingency should the demand increase for any reason, given the essential nature of the works under the contract i.e. reactive works which cannot be forecasted in the pre procurement exercise or tender stage. The Authority expressly reserves the rights to utilise the non-exclusivity clauses as outlined in the Framework documents at EA's sole discretion. Options: Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years. Renewal: Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/038816-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Dec 2024 | | Submission deadline | 30 Aug 2023 | | Future notice date | Not specified | | Award date | 20 Nov 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £82,400,000 | | Lots value | £82,400,000 | | Awards value | Not specified | | Contracts value | £82,400,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE EDUCATION AUTHORITY | | Additional buyers | EDUCATION AUTHORITY NORTHERN IRELAND; LIBRARIES NI | | Locality | BELFAST | | Post town | Northern Ireland | | Postcode | BT1 2NQ | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN06 Belfast | | Local authority | Belfast | | Electoral ward | Duncairn | | Westminster constituency | Belfast North | | Delivery location | TLN Northern Ireland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 3 | | Supplier names | C H C GROUP; IRWIN ME; TOTALIS SOLUTIONS | ## CPV Codes ### Divisions - 45 - Construction work ### Codes - 45310000 - Electrical installation work - 45351000 - Mechanical engineering installation works - 45453100 - Refurbishment work ## Release History - 2 Dec 2024 at 16:35 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038816-2024 - 2 Oct 2023 at 10:49 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028938-2023 - 15 Sep 2023 at 13:20 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027362-2023 - 24 Aug 2023 at 10:24 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024915-2023 - 31 Jul 2023 at 15:03 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022220-2023 - 5 Jul 2023 at 20:12 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019216-2023 ## Notice URLs - https://chcltd.com/ - https://etendersni.gov.uk/epps - https://irwinm-e.com/ - https://www.educationni.gov.uk/services/schools-plus - https://www.isc.co.uk/schools/northern-ireland/.The - https://www.nicie.org/parents/school-finder/ - https://www.totalis.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03df29. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03df29.json.