---
title: "CEFAS23-83 Contract for overseas scientific workshop facilitation services"
ocid: "ocds-h6vhtk-03dfbc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03dfbc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03dfbc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03dfbc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE"
published: "2023-09-05"
---

# CEFAS23-83 Contract for overseas scientific workshop facilitation services

Buyer: CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE  
Current stage: Award  
OCID: ocds-h6vhtk-03dfbc

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## Summary

The Centre for Environment, Fisheries and Aquaculture Science (Cefas) has recently awarded a contract to Realise (Europe) Ltd for overseas scientific workshop facilitation services. The contract, titled "CEFAS23-83 Contract for overseas scientific workshop facilitation services," falls under the services category with a focus on event services. Cefas requires support for international workshops across Official Development Assistance (ODA) programmes. The contract covers facilitation services for upcoming workshops in South Africa, Sri Lanka, and Ghana, with estimated costs of £70-£100k. The procurement process was conducted as an open procedure, and the contract was awarded on 30th August 2023.

This procurement opportunity by Cefas presents a valuable chance for businesses specialising in event services, particularly those experienced in facilitating international workshops. The contract aims to create opportunities for business growth through the delivery of professional facilitation services for various events. The awarded contract to Realise (Europe) Ltd reflects Cefas' focus on quality and cost criteria, with a criteria split of 70% for quality and 30% for cost. Businesses with expertise in event management, virtual facilitation, and workshop organisation are well-suited to compete in this tender. The contract period spans from 4th September 2023 to 31st March 2025, providing a window for selected suppliers to contribute to and benefit from Cefas' international programmes.

## Notice

Cefas requires support for the delivery and facilitation of a variety of international workshops across two Official Development Assistance (ODA) programmes.

### Lot Information

Lot 1

Provision of effective and professional facilitation services for a variety of workshops, conferences, and events that Cefas will be running in various international locations across the duration of the Contract.

1. Work closely with Cefas colleagues to understand the objectives and principles of the relevant programme of work for which the facilitation is required.
2. Develop and design a workshop/s agenda and any other associated literature such as name badges, workshop/s literature packs, posters, and programmes (required during the design of the workshop). These resources must be made available to virtual participants also.
3. Facilitate the required workshops, to involve, for example, interactive elements, breakout activities, training sessions and keynote speakers. Including providing staff to co-ordinate and host the event both virtually and where required in-person.
4. Option for workshops to be made available via an event platform/website, accessible through a computer and/or mobile, which the Tenderer must host and manage. This platform should be capable of hosting accessible recordings of the events for a minimum of 6 months after the event.
5. Workshops must comply to UK accessibility and local accessibility laws.
6. Ability to provide virtual and in-person options for attendance.
7. Invites will be sent via the relevant Foreign, Commonwealth & Development Office (FCDO) and/or Cefas and other Arm's Length Bodies (ALBs). The successful Tenderer will be required to liaise extensively with these parties to manage attendance by delegates.
8. Support management of stakeholder attendance.
9. Lead and provide technical expertise in digital facilitation and necessary tools for a virtual and blended workshop. There may be a need for the Tenderer to assist in the compering of the workshops, to be agreed with Cefas prior to the events.
10. Be involved in venue selection to ensure appropriate facilities are available.
11. Ensuring conference facilities are set-up for the workshop appropriately, and in a covid-safe manner (if applicable). Manage logistics of this prior and during the workshop and ensure integrated virtual attendance is possible throughout the workshop.
12. Provide a workshop report detailing discussions, key actions, and messages within one month of the workshop event with Cefas experts.

Cefas currently have need of the above services for 3 upcoming workshops in South Africa, Sri Lanka and Ghana. However, there are likely to also be future requirements for these services across several regions under a variety of Cefas International Programmes.

Cefas estimates costs of PS70-PS100k for provision of services for the 3 confirmed workshops.

PLEASE NOTE - beyond these current requirements, Cefas is unable to guarantee that there will be additional work under the Contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026190-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Sep 2023 |
| Submission deadline | 7 Aug 2023 |
| Future notice date | Not specified |
| Award date | 29 Aug 2023 |
| Contract period | 3 Sep 2023 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | £200,000 |
| Awards value | Not specified |
| Contracts value | £200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE |
| Locality | LOWESTOFT |
| Post town | Norwich |
| Postcode | NR33 0HT |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH63 East Suffolk |
| Local authority | East Suffolk |
| Electoral ward | Kirkley & Pakefield |
| Westminster constituency | Lowestoft |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | REALISE (EUROPE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 5 Sep 2023 at 11:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026190-2023
- 7 Jul 2023 at 10:12 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019434-2023

## Notice URLs

- http://www.realisegroup.com
- https://defra-family.force.com/s/Welcome
- https://www.cefas.co.uk/
- https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

## Provenance

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