---
title: "OWFM"
ocid: "ocds-h6vhtk-03e001"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e001"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03e001.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03e001.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TRANSPORT FOR LONDON"
published: "2023-07-07"
---

# OWFM

Buyer: TRANSPORT FOR LONDON  
Current stage: Award  
OCID: ocds-h6vhtk-03e001

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e001)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03e001.json)

## Summary

The procurement process for the OWFM project involved Transport for London seeking software supply agreement and associated professional services to integrate seamlessly with TfL's ERP and OWFM core components. The procurement method was limited and negotiated without publication of a contract notice. The contract was awarded to Kronos Systems Limited, with a value of £1,342,448. The contracting authority is Transport for London, located at 5 ENDEAVOUR SQUARE, LONDON, UK. The procurement stage is complete, with the contract signed on 6th July 2023, and the award criteria were based on compatibility with OWFM solution and price.

The OWFM project presents opportunities for businesses that can provide workforce management solutions compatible with TfL's requirements, especially those with expertise in software integration with existing ERP systems like SAP. Businesses interested in emergency management systems for land transport services may also find this tender appealing. The procurement process was tailored to specific technical requirements, indicating a focus on solutions that meet TfL's critical success criteria and operational needs. Successful bidders would need to provide a seamless end user experience and comprehensive service management approach to TfL's workforce management.

## Notice

Software supply agreement and associated professional services to integrate seamlessly with TfL's ERP and OWFM core components. Implementation and operational support.

### Lot Information

Lot 1

TfL has carefully considered its entire requirements for Workforce Management. Whilst "Core WFM Capability" has high commercial availability in the marketplace, core WFM functionality which incorporates all four of the "Critical Success Criteria", identified by TfL as a result of its failed 2014 WFM procurement is available only from a single provider. The Smart Deployment and Geofencing of Passport is unique and shall allow TfL Operations to actively manage emergency situations across its network in real-time. UKG is the only economic operator that can provide this combined WFM capability which critically, also requires minimal integration with the existing TfL SAP estate to create a fully native integrated single solution. Additional information: 3 Year Fixed Term plus one year optional extension.

Options: An elective subsequent option for a further 12 month renewal

### Procurement Information

Each potential route to market for each component of the overall OWFM solution was evaluated for its relative benefits and risks. The recommended route to market chosen (Dimensions via GCloud/Passport via Supplier Terms) shall ultimately produce two forms of contract: Dimensions and the associated Professional Services- shall be compliantly called off under GCloud terms which shall produce a standard CCS GCloud Call off agreement for the Dimensions software and associated professional services. Passport and the associated Professional Services- shall be procured under a direct award by Single Source for the following reasons: Kronos Systems is the only economic operator that has the exclusive intellectual property rights to provide TfL with its specified technical requirements which contain TfL's Critical Success Criteria, listed below. 1) The solution must be proven to work with SAP ECC6.0, S/4HANA & SuccessFactors for Payroll and recognised as such by SAP. 2) A seamless end user experience (whereby the solution is able to present TfL core HR data) to end users in such a way they need not 'flip' between multiple screens or applications 3) A comprehensive single approach to service management to TfL. Singular accountabilities (with SLA's) between the software providers of the overall solution suite 4) To meet TfL minimal Must Have functional and non-functional requirements

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/019529-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jul 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 5 Jul 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,342,448 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRANSPORT FOR LONDON |
| Locality | LONDON |
| Post town | East London |
| Postcode | E20 1JN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI41 Hackney and Newham |
| Local authority | Newham |
| Electoral ward | Stratford Olympic Park |
| Westminster constituency | Stratford and Bow |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KRONOS SYSTEMS |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63710000 - Support services for land transport

## Release History

- 7 Jul 2023 at 15:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/019529-2023

## Notice URLs

- http://www.tfl.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e001. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03e001.json.