---
title: "Third Party Archive and Storage of Acute Medical Records"
ocid: "ocds-h6vhtk-03e104"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e104"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03e104.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03e104.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES"
published: "2024-02-08"
---

# Third Party Archive and Storage of Acute Medical Records

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES  
Current stage: Award  
OCID: ocds-h6vhtk-03e104

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e104)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03e104.json)

## Summary

The Cardiff & Vale University Health Board has awarded a contract for the provision of third-party archive and storage services for acute medical records to Logic Document Archiving Ltd. The contract is valued at £148,120 and was signed on 12th July 2023. The procurement process, initiated as a tender, involved a limited procurement method with an award procedure without prior publication of a call for competition. The aim is to alleviate significant health and safety risks by managing large volumes of medical records through a temporary 9-month arrangement with the supplier.

This tender represents an opportunity for businesses involved in records management services, particularly those with expertise in archive storage of medical records, to compete for future similar contracts in the healthcare sector. With a focus on flexibility, collection, delivery, transfer, and secure destruction of medical records, businesses with experience in managing sensitive healthcare data and complying with information governance regulations would be well-suited to participate in tenders of this nature. The Cardiff & Vale University Health Board as the buying organisation seeks to address immediate risks while working towards a long-term competitive procurement process to meet its digital strategy objectives.

## Notice

Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department

### Lot Information

Lot 1

Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department Including flexible collection, delivery, transfer and destruction of large volumes of medical records

### Procurement Information

Cardiff & Vale University Health Board wish to establish a temporary 9 month arrangement with the existing provider for the provision of flexible collection, delivery, transfer and destruction of large volumes of medical records.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004190-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Feb 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 11 Jul 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £148,120 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LOGIC DOCUMENT ARCHIVING |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 8 Feb 2024 at 11:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004190-2024
- 12 Jul 2023 at 09:50 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/019912-2023

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e104. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03e104.json.