---
title: "CP2336-23 Devon Service Term Contracts"
ocid: "ocds-h6vhtk-03e1ab"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e1ab"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03e1ab.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03e1ab.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEVON COUNTY COUNCIL"
published: "2024-03-15"
---

# CP2336-23 Devon Service Term Contracts

Buyer: DEVON COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03e1ab

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## Summary

Devon County Council has recently awarded the contract for CP2336-23 Devon Service Term Contracts. The services include the servicing, inspection and testing of mechanical and electrical plant within Devon's estate. The contract covers various lots such as air conditioning, electrical testing, sewage treatment, and more. The contract is valued at £5,290,000 GBP and has been awarded to multiple suppliers across different lots. The tender process was managed via electronic submission with specific submission terms and criteria for each lot. The contract has been signed and is now active.

This tender provides opportunities for businesses involved in repair and maintenance services, building installation work, and related fields. Businesses with expertise in air conditioning, electrical installations, sewage treatment, and building maintenance are well-suited to compete. The contract allows for the extension of services for up to four years in 24-month increments, providing long-term prospects for growth for successful bidders. Devon County Council aims to ensure ongoing regulatory compliance and effective operation of the installations, offering a stable and potentially lucrative partnership for eligible businesses.

## Notice

Devon County Council (DCC) currently has a range of term contracts for the servicing, inspection and testing of mechanical and electrical plant within its Estate which come to an end on the 31st March 2024. DCC is re-procuring the services provided by these contracts to ensure on going regulatory compliance and effective operation of the installations. The services required under the contract include the servicing, inspection and testing (Planned Services) of mechanical and electrical installations covered by each Lot along with breakdowns, repairs and renewals (Reactive Services) as defined in the Invitation to Tender. The contracts typically, but not exclusively, covers offices and other corporate buildings, social care units, specialist units, farms, libraries managed by Libraries Unlimited South West*, youth centres run by DYS Space Ltd* and schools* within in Devon who subscribe to collective arrangements for the maintenance of electrical and mechanical plant which in total covers circa 395 sites and approximately 5,700 items of plant, the actual number of sites and items of plant covered will vary by Lot. The services required have been divided into the following Lots: Lot 1 - Air conditioning and heating plant servicing and inspection including gas tightness testing Lot 2 - Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing Lot 3 - Automatic doors servicing and inspection Lot 4 - Kitchen extract fan and canopy servicing and inspection Lot 5 - Sewage treatment plant servicing and inspection Lot 6 - Water quality inspections and thermostatic mixing valve servicing and inspection Lot 7 - Lift servicing and inspection Lot 8 - Lightning protection installation testing and inspection DCC wishes to appoint a single appropriately experienced and competent contractor per Lot to undertake for provision of services across the geographical area managed by DCC. Contractors are able to bid for any number of Lots and may be awarded multiple lots. The contracts are for an initial period of four years with the option on the part of DCC to extend with the agreement of the appointed contractor for up to a further four years in 24 month increments. * See Section VI.3. Additional information

### Lot Information

Lot 1 - Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing

Servicing and inspection of air conditioning and heating plant installations including undertaking gas tightness testing across approximately 285 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers approximately 815 items of heating plant at 260 sites, 345 items of air conditioning/heat pump plant at 70 sites along with gas tightness testing to approximately 270 installations at 190 sites. Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 2 - Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing

Periodic testing of electrical installations, the servicing and testing of fire alarms and emergency lighting installations and the test and inspection of electric vehicle charging points across a total of approximately 375 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers the electrical testing at approximately 335 sites, the servicing and testing of fire alarms at approximately 260 sites and the testing of emergency lighting at approximately255 sites along with the testing and inspection of approximately 25 EV charging posts at 8 sites. Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 3 - Automatic Door Servicing and Inspection

Servicing and inspection of automatic door installations at approximately 85 sites covering 175 door installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 4 - Kitchen Extract Fan and Canopy Servicing and Inspection

Servicing and inspection of kitchen extract fan and canopy installations including cleaning of associated ducting at approximately 170 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 5 - Sewage Treatment Plant Servicing and Inspection

Servicing and inspection of sewage treatment plant installations at approximately 30 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 6 - Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection

Water quality inspections and servicing of thermostatic mixing valve installations across a total of approximately 235 sites. The contract also includes the completion of repairs and renewals (when commissioned). The Lot covers water quality inspections at approximately 235 sites and the testing and servicing of approximately 2,615 thermostatic mixing values across 185 sites. Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 7 - Lift Servicing and Inspection

Servicing and inspection of lift installations across approximately 60 sites covering approximately 90 lift installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

Lot 8 - Lightning Protection Installation Testing and Inspection

Testing and inspection of lightning protection system installations at approximately 105 sites. The contract also includes the completion of repairs and renewals (when commissioned). Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

Options: Option to extend the contract by up to 48 months in two 24 month periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008354-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Mar 2024 |
| Submission deadline | 12 Dec 2023 |
| Future notice date | 17 Sep 2023 |
| Award date | 16 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Approximately 12 months prior to the end of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,290,000 |
| Lots value | £5,290,000 |
| Awards value | Not specified |
| Contracts value | £2,537,823 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEVON COUNTY COUNCIL |
| Locality | EXETER |
| Post town | Exeter |
| Postcode | EX2 4QD |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | Newtown and St Leonard's |
| Westminster constituency | Exeter |
| Delivery location | TLK43 Devon CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 7 |
| Supplier names | CHURCHILL CONTRACT SERVICES; GEZE; LORNE STEWART; METRO ROD; RJ LIFTS GROUP; VENTRO; WESTERN LIGHTNING |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45313000 - Lift and escalator installation work
- 45330000 - Plumbing and sanitary works
- 45350000 - Mechanical installations
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups
- 50750000 - Lift-maintenance services
- 90400000 - Sewage services

## Release History

- 15 Mar 2024 at 11:27 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/008354-2024
- 4 Nov 2023 at 12:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032689-2023
- 13 Jul 2023 at 15:35 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/020166-2023

## Notice URLs

- http://www.devon.gov.uk
- https://get-information-schools.service.gov.uk/
- https://www.supplyingthesouthwest.org.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03e1ab. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03e1ab.json.