---
title: "Supply and Delivery of Postal Vote Mailers and Poll Cards"
ocid: "ocds-h6vhtk-03ea1d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ea1d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ea1d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ea1d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2024-03-20"
---

# Supply and Delivery of Postal Vote Mailers and Poll Cards

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03ea1d

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## Summary

The Caerphilly County Borough Council has completed the procurement process for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract was awarded to Latcham Direct Ltd and Print Image Network Ltd. The contract term is from 15 November 2023 to 14 November 2025, with potential extensions. The procurement involved three lots: Postal vote mailers, Poll Cards (Senedd and Local Government), and Poll Cards (Parliamentary and Police and Crime Commissioner).

This public procurement opportunity can benefit businesses involved in printed matter and related products, especially those providing electoral forms, envelopes, and printing services. Companies seeking to supply postal vote mailers and poll cards in the Caerphilly region should consider participating in future similar tenders. The procurement method used was an open procedure, offering fair competition for interested suppliers.

## Notice

This is not a call for competition, it is to notify the market of a contract award to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is 15 November 2023 - 14 November 2025, with the option to extend for a further period of twenty-four (24) months (renewable annually) The requirement is divided into three lots as follows; Lot 1 - Postal vote mailers Lot 2 - Poll Cards (Senedd and Local Government) Lot 3 - Poll Cards (Parliamentary and Police and Crime Commissioner)

### Lot Information

Postal Vote Mailers

This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 1 Postal Vote Mailers. The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots

Renewal: The arrangement has the option of contract extensions

Poll Cards (Senedd and Local Government)

This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 2 Poll Cards (Senedd and Local Government). The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots

Renewal: There is an option to extend for up to a further period of twenty four months

Poll Cards (Parliamentary and Police and Crime Commissioner)

This is not a call for competition, its to notify the market of a contract award to Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 3 Poll Cards (Parliamentary and Police and Crime Commissioner). The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for each lot

Renewal: There is an option to extend up to a further period of twenty four months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009037-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Mar 2024 |
| Submission deadline | 25 Aug 2023 |
| Future notice date | Not specified |
| Award date | 16 Nov 2023 |
| Contract period | 19 Sep 2023 - 31 Aug 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £252,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £270,961 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Additional buyers | CAERPHILLY CBC |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7RG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Maesycwmmer |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | LATCHAM DIRECT; PRINT IMAGE NETWORK |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 42 - Industrial machinery
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 22821000 - Electoral forms
- 22900000 - Miscellaneous printed matter
- 30199710 - Printed envelopes
- 30199711 - Printed window envelopes
- 30199712 - Printed non-window envelopes
- 42962000 - Printing and graphics equipment
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79823000 - Printing and delivery services

## Release History

- 20 Mar 2024 at 14:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009037-2024
- 25 Jul 2023 at 14:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021509-2023

## Notice URLs

- https://supplierlive.proactisp2p.com/account/login
- https://www.caerphilly.gov.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ea1d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ea1d.json.