--- title: "University of York - PMC - HR system re-platforming" ocid: "ocds-h6vhtk-03ea61" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ea61" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ea61.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ea61.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "UNIVERSITY OF YORK" published: "2023-07-26" --- # University of York - PMC - HR system re-platforming Buyer: UNIVERSITY OF YORK Current stage: Planning OCID: ocds-h6vhtk-03ea61 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ea61) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03ea61.json) ## Summary The University of York is planning a procurement process to review its HR system platforms and transition to a Software as a Service (SaaS) solution. The University is seeking potential implementation partners to respond to its business case for the re-platforming project. The main focus is on improving efficiencies, financial savings, and customer experience through system integration and consolidation of HR platforms. This tender by the University of York provides opportunities for businesses specializing in enterprise resource planning software, information systems planning, and system implementation services. Interested businesses need to engage via the university's e-tendering tool with a response deadline provided within the documentation. The procurement process is currently in the planning stage, with the future notice date set for February 15, 2024, after which potential implementation partners can submit their proposals to the University. ## Notice The University of York is seeking to review its current HR System platforms with a view to moving to a Software as a Service (SaaS) solution that supports the end-to-end employee life cycle. The University anticipates partnering with a third party to implement the new solution and wishes to invite potential implementation partners to respond to our business case with an outline delivery approach. At this stage, the University wishes to understand the solution market and the different delivery approaches available, in order to help finalise its detailed business case and requirements prior to commencing a competitive procurement process. ### Lot Information Lot 1 The University is looking to conduct an overall review of the HR platforms and their capabilities. The list below provides the current system interventions. - Core HR & Payroll System - Applicant Tracking system - Time and Attendance system - Casual worker / visa compliance management - Learning Management System - Payslips - Customer Service Management In addition a number of further applications are currently used to manage workflow and some integration. Also, and importantly, the HR and payroll system provides data to other key University systems e.g. student systems, finance systems, University identify/security systems, research systems etc. The integrations between these systems are long standing and complex i.e. little or no use of APIs. Due to the breadth and lack of integration of the various software platforms supporting HR activity it's important that this programme of work focuses on the replatforming of HR to deliver efficiencies, financial savings and an improved customer experience. The University wishes to complete this preliminary market consultation in order to better understand the different approaches available, in order to finalise its detailed business case and requirements prior to commencing a competitive procurement process. Broadly the University understands the solution options to be: An Enterprise Resource Planning solution which supports both HR and Finance capabilities A best-of-breed HR Information System with the ability to work effectively and integrate with other University systems. A proprietary solution owned by an implementation partner The University wishes to consolidate the number of platforms currently utilised to support HR capabilities but acknowledges one solution may or may not be achievable, however the overriding requirements are achieving process and financial efficiencies, improving our data and information landscape, delivering cost savings by reducing the number of systems and processes being supported and improving the customer experience. Additional information: Please access all documentation and communicate with the university via its e-tendering tool In-tend https://in-tendhost.co.uk/york/aspx/Home Response deadline date provided in the documentation on In-tend ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/021610-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Jul 2023 | | Submission deadline | Not specified | | Future notice date | 15 Feb 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF YORK | | Locality | YORK | | Post town | York | | Postcode | YO10 5DD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE21 York | | Local authority | York | | Electoral ward | Hull Road | | Westminster constituency | York Central | | Delivery location | TLE21 York | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48450000 - Time accounting or human resources software package - 48451000 - Enterprise resource planning software package - 72222200 - Information systems or technology planning services - 72224100 - System implementation planning services ## Release History - 26 Jul 2023 at 09:51 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/021610-2023 ## Notice URLs - http://www.york.ac.uk - https://in-tendhost.co.uk/york/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ea61. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ea61.json.