---
title: "Records Management System"
ocid: "ocds-h6vhtk-03ec24"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ec24"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ec24.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ec24.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTHUMBRIA POLICE"
published: "2024-02-09"
---

# Records Management System

Buyer: NORTHUMBRIA POLICE  
Current stage: Award  
OCID: ocds-h6vhtk-03ec24

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03ec24.json)

## Summary

The Northumbria Police has completed a tender process and awarded a contract for a "Records Management System." The contract is for an initial eight-year period, with an option to extend for up to an additional two twelve-month periods, totaling a maximum of ten years. The buying organisation is Northumbria Police, and the contract was awarded to Niche Technology UK Limited. The procurement falls under the goods category and involves software package and information systems.

This tender presents an opportunity for businesses operating in the software and information systems industry to provide a modern Records Management System to Northumbria Police. The procurement stage is complete, and the awarded contract value is £8,130,621. Businesses with expertise in software development and data management would be well-suited to compete for such contracts. The deadline for bids submission and tender evaluation has passed, and the contract is currently active with the selected supplier.

## Notice

Northumbria Police (The Force) has carried out a compliant tender exercise and have awarded a contract for the provision of a Records Management System. The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.

### Lot Information

Lot 1

The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led. The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004364-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Feb 2024 |
| Submission deadline | 4 Sep 2023 |
| Future notice date | Not specified |
| Award date | 22 Jan 2024 |
| Contract period | 1 Nov 2023 - 31 Oct 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,000,000 |
| Lots value | £6,000,000 |
| Awards value | Not specified |
| Contracts value | £8,130,621 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHUMBRIA POLICE |
| Locality | NEWCASTLE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 3PH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC2 Northumberland, and Tyne and Wear |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NICHE TECHNOLOGY |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Feb 2024 at 10:19 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004364-2024
- 1 Aug 2023 at 15:06 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022365-2023

## Notice URLs

- https://beta.northumbria.police.uk/
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71337&B=BLUELIGHT
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30496

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ec24. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ec24.json.