--- title: "CWC23033 - Audio-visual (AV) Conference Equipment and Associated Services" ocid: "ocds-h6vhtk-03ecc4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ecc4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ecc4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ecc4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WOLVERHAMPTON CITY COUNCIL" published: "2023-08-03" --- # CWC23033 - Audio-visual (AV) Conference Equipment and Associated Services Buyer: WOLVERHAMPTON CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-03ecc4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ecc4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03ecc4.json) ## Summary The Wolverhampton City Council has issued a tender, titled "CWC23033 - Audio-visual (AV) Conference Equipment and Associated Services," for radio, television, communication, telecommunication, and related equipment. The procurement process is currently in the active stage, with a total contract value of £400,000. The Council aims to enhance its video conferencing capabilities by updating existing AV equipment at the Civic Centre. Important dates include site visits on 12 August and 19 August, with a submission deadline for site visit requests by 9th August 2023. The tender deadline for electronic submissions is 4th September 2023. This tender from Wolverhampton City Council presents an opportunity for businesses in the audio-visual equipment and services industry to compete for a lucrative contract. Companies experienced in providing AV conference equipment, installation, testing, and maintenance services, particularly with a focus on video conferencing solutions, are well-suited to participate. The procurement method is an open procedure, allowing a wide range of suppliers to engage. Businesses interested in providing quality services with a strong social value proposition, alongside competitive pricing, are encouraged to consider bidding for this contract. ## Notice The scope of this contract shall cover: * Audio-visual (AV) conference equipment and associated services directly related with installing, testing, and commissioning it. * A hybrid meeting solution for the meeting rooms described in this document. * A maintenance and support facility for four years for the audio-visual system and associated hardware The Council would like to procure services to update existing AV equipment at the Civic Centre and implement functionality required to enhance our video conferencing capabilities. The goal is to support our digital approach for collaborative working. At present, the Council has limited audio and visual capabilities to facilitate medium, and large-scale video conferencing using Microsoft Teams. Site Visits 12 August or 19 August (any bidder will only be allowed one site visit on any of the allocated days) Site Visit Civic Centre 09:00 - 11:00 (a maximum of 2 people per organisation only) A maximum of 7 organisation per visit per weekend. If this allocation is fully taken the Council will consider alternative times on these days. This is subject to Council discretion. These sessions will be limited to ten suppliers with a maximum of two representatives per supplier. These sessions will be on a first come first serve basis. Please submit your request for a site visit via the e-tendering portal messaging session by no later than Wednesday 9th August 2023. If the number of requests to schedule a site visit exceeds the number of slots available, additional dates will be made available at the councils discretion. ### Lot Information Lot 1 The scope of this contract shall cover: * Audio-visual (AV) conference equipment and associated services directly related with installing, testing, and commissioning it. * A hybrid meeting solution for the meeting rooms described in this document. * A maintenance and support facility for four years for the audio-visual system and associated hardware The Council would like to procure services to update existing AV equipment at the Civic Centre and implement functionality required to enhance our video conferencing capabilities. The goal is to support our digital approach for collaborative working. At present, the Council has limited audio and visual capabilities to facilitate medium, and large-scale video conferencing using Microsoft Teams. Site Visits 12 August or 19 August (any bidder will only be allowed one site visit on any of the allocated days) Site Visit Civic Centre 09:00 - 11:00 (a maximum of 2 people per organisation only) A maximum of 7 organisation per visit per weekend. If this allocation is fully taken the Council will consider alternative times on these days. This is subject to Council discretion. These sessions will be limited to ten suppliers with a maximum of two representatives per supplier. These sessions will be on a first come first serve basis. Please submit your request for a site visit via the e-tendering portal messaging session by no later than Wednesday 9th August 2023. If the number of requests to schedule a site visit exceeds the number of slots available, additional dates will be made available at the councils discretion. Renewal: Renewals will be considered at the end of year 3 of the contract ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022603-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Aug 2023 | | Submission deadline | 4 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | £400,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WOLVERHAMPTON CITY COUNCIL | | Locality | WOLVERHAMPTON | | Post town | Wolverhampton | | Postcode | WV1 1RL | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG39 Wolverhampton | | Local authority | Wolverhampton | | Electoral ward | St Peters | | Westminster constituency | Wolverhampton West | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment ## Release History - 3 Aug 2023 at 12:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022603-2023 ## Notice URLs - http://www.wolverhampton.gov.uk - http://www.wolverhamptontenders.com ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ecc4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ecc4.json.