--- title: "Office and Janitorial Products" ocid: "ocds-h6vhtk-03ed09" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ed09" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ed09.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ed09.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THAMES WATER UTILITIES LIMITED" published: "2023-08-04" --- # Office and Janitorial Products Buyer: THAMES WATER UTILITIES LIMITED Current stage: Tender OCID: ocds-h6vhtk-03ed09 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ed09) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03ed09.json) ## Summary Thames Water Utilities Limited is seeking a supplier for the contract titled "Office and Janitorial Products," involving the supply and delivery of goods. The procurement is currently in the active stage, with a contract value of £3,800,000 in GBP. The tender, with the ID of FA2047, is classified under the CPV code 30192000 for office supplies. The location of the procurement covers Thames Valley and London, with a contract period of 2160 days. The deadline for tender submission is on August 21st, 2023, with potential for renewal up to a maximum of 6 years. This procurement opportunity offers businesses the chance to supply office supplies and janitorial products to over 200 sites in the Thames Water region. Businesses specializing in office supplies, cleaning products, and stationery would be well-suited to compete for this contract. The selected supplier will need to provide value for money, environmental considerations, data-led reporting, and efficient delivery services. Collaborative suppliers capable of meeting Thames Water's sustainability goals and operational requirements are encouraged to participate in this procurement process. ## Notice Thames Water Utilities Limited are seeking to award a single supplier to supply and deliver office supplies, and Janitorial Products to over 200 sites across Thames Valley and London. The scope does not include office furniture, printing services and IT equipment. We are looking to partner with a supplier who supports in delivering value for money through analysis of spend trends, standardization and require a supplier who will collaborate with Thames Water making recommendations for improvement and optimisation. Thames Water will also look at environmental products being recommended as alternatives when purchasing products on catalogue. Thames Water will require the supplier to offer easy ordering solutions for our end-users via SAP punch-out and online ordering portals. Thames Water would also require a supplier who has the capabilities and systems to help eliminate non-complaint spend, offer data led reporting and insight to help Thames Water identify cost savings, identify high "spenders", rationalize the core-list of products, and identify sustainability drivers. ### Lot Information Lot 1 Thames Water Utilities Limited is the UK's largest water and wastewater services provider employing over 6,500 people and serving 15 million customers - approximately 22% of the England and Wales population. Thames Water Utilities Limited are seeking to award a single supplier to supply and deliver office supplies, and Janitorial Products to over 200 sites across Thames Valley and London. The scope does not include office furniture, printing services and IT equipment. We are looking to partner with a supplier who supports in delivering value for money through analysis of spend trends, standardization and require a supplier who will collaborate with Thames Water making recommendations for improvement and optimisation. Thames Water will also look at environmental products being recommended as alternatives when purchasing products on catalogue. Thames Water will require the supplier to offer easy ordering solutions for our end-users via SAP punch-out and online ordering portals. Thames Water would also require a supplier who has the capabilities and systems to help eliminate non-complaint spend, offer data led reporting and insight to help Thames Water identify cost savings, identify high "spenders", rationalize the core-list of products, and identify sustainability drivers. In 2022 we placed over 4000 orders, therefore it is a mandatory requirement that we are able to purchase products via punch-out catalogue. We will be looking for the supplier to provide great service, with delivery within 2 days on core list items. We want to work with a Service Provider that shares our values, immerses itself in our challenges, strategy and industry and which, using this deep understanding, will help us to deliver our goals and objectives for this contract. The scope of this agreement will be to: * To supply a range of stationery, office supplies and janitorial products (excluding office furniture and IT equipment) which will be used by the Thames Water staff during their normal duties and to be delivered across the whole of our operating region, including over 200 Thames Water sites cooperate offices and operational sites. * To offer easy ordering solutions for our end-users via SAP punch-out and online ordering portals. * Provide a core offering of both Branded and own-brand, and environmentally-friendly products. * Assist Thames Water to minimise off-core list purchases. * Assist Thames Water in transitioning to scheduled delivery days during the life of the contact. * Offer data lead reporting and insight to help Thames Water identify cost savings, identify high "spenders", and identify sustainability drivers. * Provide reports on ESG activities to Thames Water so we can provide ESG reports to stakeholders. * The ability to offer the collection of Ink cartages and items to close the loop of purchasing and waste management. * Thames Water aims to have 70% of all items purchased through the "core" list, therefore the supplier must be able to encourage and control TW operatives to purchase through the core list of products. The service provider will ensure that deliveries are free irrespective of quantity on all items purchased across the Thames Water region and will deliver all "core" products within 2 working days. All-carriage shall be free-of-charge with no charge for any administration. Options: Any agreement awarded would be for an initial duration of 3 years with options for Thames Water Utilities Limited to extend annually up to a maximum of 6 years. Renewal: Any agreement awarded would be for an initial duration of 3 years with options for Thames Water Utilities Limited to extend annually up to a maximum of 6 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022708-2023 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Aug 2023 | | Submission deadline | 21 Aug 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,800,000 | | Lots value | £3,800,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THAMES WATER UTILITIES LIMITED | | Locality | READING | | Post town | Reading | | Postcode | RG1 8DB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Reading | | Electoral ward | Thames | | Westminster constituency | Reading Central | | Delivery location | TLI London, TLJ South East (England) | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products ### Codes - 30192000 - Office supplies - 30197000 - Small office equipment - 30199000 - Paper stationery and other items - 39800000 - Cleaning and polishing products ## Release History - 4 Aug 2023 at 10:21 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022708-2023 ## Notice URLs - https://www.thameswater.co.uk/ - https://www.thameswater.co.uk/about-us/our-suppliers/procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ed09. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ed09.json.