---
title: "Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail"
ocid: "ocds-h6vhtk-03ed54"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ed54"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ed54.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03ed54.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CRAWLEY BOROUGH COUNCIL"
published: "2024-02-13"
---

# Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail

Buyer: CRAWLEY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03ed54

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03ed54.json)

## Summary

The Crawley Borough Council, Horsham District Council, Mid Sussex District Council, and Mole Valley District Council are seeking a long-term agreement for electoral print services starting from 1st April 2024. This tender involves providing print services for elections, annual canvass exercises, and other related materials. The contract is for six years with no extension options and consists of four awardable lots, each catering to a specific council's requirements.

This procurement opportunity offers businesses the chance to provide printing and mailing services for local elections across multiple councils. Companies specialising in printing and related services, especially those with experience in electoral print, would be well-suited to compete. The tender process includes independent awardable lots, allowing for targeted bids based on each council's specific needs.

## Notice

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters. The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract).

### Lot Information

Lot A) Crawley Borough Council Electoral Print and Mail

This contract will cover all aforementioned requirements for Crawley Borough Council's Elections Department.

Lot B) Horsham District Council Electoral Print and Mail

This contract will cover all aforementioned requirements for Horsham District Council's Elections Department.

Lot C) Mid Sussex District Council Electoral Print and Mail

This contract will cover all aforementioned requirements for Mid Sussex District Council's Elections Department.

Lot D) Mole Valley District Council Electoral Print and Mail

This contract will cover all aforementioned requirements for Mole Valley District Council's Elections Department.

Lot A: Crawley Borough Council Electoral Print and Mail

This Lot is for all Electoral Print and Mail requirements of Crawley Borough Council.

Lot B: Horsham District Council Electoral Print and Mail

This Lot is for all the Electoral Print and Mail requirements of Horsham District Council.

Lot C: Mid Sussex District Council Electoral Print and Mail

This Lot is for all the Electoral Print and Mail requirements of Mid Sussex District Council

Lot D: Mole Valley District Council Electoral Print and Mail

This Lot is for all the Electoral Print and Mail requirements of Mole Valley District Council

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004798-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Feb 2024 |
| Submission deadline | 27 Nov 2023 |
| Future notice date | 11 Sep 2023 |
| Award date | 13 Feb 2024 |
| Contract period | 31 Mar 2024 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,000,000 |
| Lots value | £4,050,000 |
| Awards value | Not specified |
| Contracts value | £4,143,894 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled, Planned |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CRAWLEY BOROUGH COUNCIL |
| Additional buyers | HORSHAM DISTRICT COUNCIL; MID SUSSEX DISTRICT COUNCIL; MOLE VALLEY DISTRICT COUNCIL |
| Locality | CRAWLEY |
| Post town | Redhill |
| Postcode | RH10 1UZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ26 East Surrey |
| Local authority | Mole Valley |
| Electoral ward | Dorking North |
| Westminster constituency | Dorking and Horley |
| Delivery location | TLJ26 East Surrey, TLJ28 West Sussex (North East) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA ELECTION SERVICES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79800000 - Printing and related services
- 79810000 - Printing services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services

## Release History

- 13 Feb 2024 at 13:43 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004798-2024
- 23 Nov 2023 at 13:12 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034675-2023
- 16 Oct 2023 at 11:19 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030434-2023
- 4 Aug 2023 at 15:27 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/022818-2023

## Notice URLs

- https://crawley.gov.uk/
- https://in-tendhost.co.uk/sesharedservices/aspx/Home
- https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
- https://www.horsham.gov.uk/
- https://www.midsussex.gov.uk/
- https://www.molevalley.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03ed54. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03ed54.json.