---
title: "Arts Access Scheme - \"All-In\" Digital Membership System"
ocid: "ocds-h6vhtk-03eff8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03eff8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03eff8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03eff8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE ARTS COUNCIL OF ENGLAND"
published: "2024-12-11"
---

# Arts Access Scheme - "All-In" Digital Membership System

Buyer: THE ARTS COUNCIL OF ENGLAND  
Current stage: Award  
OCID: ocds-h6vhtk-03eff8

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## Summary

The Arts Council of England is overseeing a procurement process for the development of a Digital Membership System (DMS) as part of the UK's Arts Access Scheme, known as "All-In." This initiative aims to enhance access, usability, and inclusion for D/deaf, disabled, and neurodivergent individuals to creative and cultural activities across the UK. The procurement has progressed to the award stage with a contract signed on 22nd August 2024 with Calvium Ltd for a value of £1,060,000. This project falls under the services category, specifically software programming and consultancy services, and was executed using a restricted procedure method. Key project milestones included the tender period concluding on 14th March 2024, and the invitation to the second stage issued on 2nd April 2024.

This tender presents significant opportunities for businesses, particularly those experienced in software programming and consultancy services, with a focus on accessibility and inclusion. Small and medium enterprises (SMEs), especially those that can provide specialist services in data, engineering, and service delivery, are well-suited to compete. By participating, businesses contribute to a high-impact project that bridges the gap between creative organisations and disabled customers, offering various benefits, including practical tools for better access provisions, industry-standard support, and audience insights. The selected supplier, Calvium Ltd, will be subcontracting 30% of the work, which opens further opportunities for businesses with relevant expertise to collaborate and contribute to this pivotal inclusion initiative.

## Notice

Arts Council England intends to commission a Digital Membership System (DMS), as part of a programme of work to develop a UK-wide access scheme, All In, which will improve access, usability, and inclusion for D/deaf, disabled and neurodivergent people to creative and cultural activity across the UK. The DMS will allow customers to sign up to All In and create a profile giving details of their access requirements. Organisations will also subscribe via the DMS and create profiles for their access provisions and performances. The database of organisations and their provisions will be used to create access directories to aid customers to find events and activities that meet their requirements.

### Lot Information

Lot 1

Arts Council England intends to commission a Digital Membership System (DMS), as part of a programme of work to develop a UK-wide access scheme, All In, which will improve access, usability, and inclusion for D/deaf, disabled and neurodivergent people to creative and cultural activity across the UK. All In will offer practical tools that will help organisations offer better access provisions in a more efficient manner, underpinned by industry backed access standards for the sector as well as training and support to meet those standards. It will also provide audience insights for partners and participating venues. The DMS will be one of the cornerstones of All In, as a tool which facilitates the connection between creative and cultural organisations and their customers. The DMS will allow customers to sign up to All In and create a profile giving details of their access requirements. Organisations will also subscribe via the DMS and create profiles for their access provisions and performances. The database of organisations and their provisions will be used to create access directories to aid customers to find events and activities that meet their requirements. An organisation's subscription will also give them access to the database of customers and their requirements. The DMS will therefore be a tool which allows customers to quickly and easily share their requirements with any arts or cultural organisation they wish to attend, either through tech integrations with their existing ticketing and CRM software or by manual look up. We are open to different approaches to delivering a DMS either being procured from a consortium or a single multi-disciplined supplier, with the development work occurring within the UK. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/46VKJ2Y552

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/040015-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Dec 2024 |
| Submission deadline | 14 Mar 2024 |
| Future notice date | 15 Oct 2023 |
| Award date | 21 Aug 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,060,000 |
| Lots value | £1,060,000 |
| Awards value | Not specified |
| Contracts value | £1,060,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ARTS COUNCIL OF ENGLAND |
| Additional buyers | ARTS COUNCIL ENGLAND |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M1 1FN |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Piccadilly |
| Westminster constituency | Manchester Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CALVIUM |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48900000 - Miscellaneous software package and computer systems
- 72200000 - Software programming and consultancy services

## Release History

- 11 Dec 2024 at 19:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/040015-2024
- 13 Feb 2024 at 12:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004773-2024
- 15 Aug 2023 at 13:05 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/023898-2023

## Notice URLs

- http://www.artscouncil.org.uk
- https://www.artscouncil.org.uk/supplying-arts-council
- https://www.delta-esourcing.com/
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=909406479
- https://www.delta-esourcing.com/respond/46VKJ2Y552

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03eff8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03eff8.json.