--- title: "Tender for the Supply and Implementation of Procure to Pay Solution Services (Catering)" ocid: "ocds-h6vhtk-03f592" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f592" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03f592.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03f592.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE UNIVERSITY OF BIRMINGHAM" published: "2023-08-21" --- # Tender for the Supply and Implementation of Procure to Pay Solution Services (Catering) Buyer: THE UNIVERSITY OF BIRMINGHAM Current stage: Tender OCID: ocds-h6vhtk-03f592 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f592) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03f592.json) ## Summary The University of Birmingham is seeking to establish a contract for the supply and implementation of Procure to Pay Solution Services within the catering industry. The total procurement spend for this contract is up to £4 million annually. The University aims to outsource all tendering activities related to food, beverage, and disposable suppliers to the successful provider. The successful supplier will need to provide integrated services supporting Campus Services and have systems in place to ensure value for money and excellent service delivery. This tender opportunity presents significant growth potential for businesses involved in procurement software, catering services, and stock management. Companies offering solutions for e-invoices, supplier management, and sustainability impact monitoring would be well-suited to compete. The University of Birmingham is looking for providers with expertise in providing end-to-end contract management solutions and a strong focus on compliance with specifications and sustainability criteria. The contract has an initial duration of 3 years with an option to extend for up to 72 months, providing long-term business opportunities for successful bidders. ## Notice The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution and the procurement of UOB Food, Beverage, and disposable suppliers inc Light Equipment. The annual procurement spend is in the region of up to PS4M. All cradle to grave tendering activity related to UOB Food, Beverage, and disposable suppliers inc Light Equipment, will be outsourced to the successful supplier. The successful provider would be able to provide a fully integrated service of both "systems and procurement" to support Campus Services, they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students with the potential to expand on Edgbaston Campus to 50,000 over the next 10 years. The system must cater for the different functions operating in the university, namely purchasing, finance and Food, Beverage and Retail operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution: 1.1 E-invoices and supplier payments with detail analysis 1.2 Financial systems integration with existing UOB systems 1.2.1 Integration with Delivered catering solution 1.3 Procure to Pay 1.4 Recipe management inc Legal Allergen and Nutritional requirements 1.5 Full stock management combined with production planning system facility both from and internal and external supplier basis 1.6 Supplier management 1.7 Full Epos integration and sales analysis, linking to one true source 1.8 Sustainability product carbon impact and food waste monitoring The rates Tendered shall be Fixed and Firm for the first 3 years of the term of the Contract, and will be reviewed at the end of Year 3 if we wish to extend. ### Lot Information Lot 1 The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution and the procurement of UOB Food, Beverage, and disposable suppliers inc Light Equipment. The annual procurement spend is in the region of up to PS4M. The successful provider would be able to provide a fully integrated service of both "systems and procurement" to support Campus Services, they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students with the potential to expand on Edgbaston Campus to 50,000 over the next 10 years. The system must cater for the different functions operating in the university, namely purchasing, finance and Food, Beverage and Retail operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution: 1.1 E-invoices and supplier payments with detail analysis 1.2 Financial systems integration with existing UOB systems 1.2.1 Integration with Delivered catering solution 1.3 Procure to Pay 1.4 Recipe management inc Legal Allergen and Nutritional requirements 1.5 Full stock management combined with production planning system facility both from and internal and external supplier basis 1.6 Supplier management 1.7 Full Epos integration and sales analysis, linking to one true source 1.8 Sustainability product carbon impact and food waste monitoring The rates Tendered shall be Fixed and Firm for the first 3 years of the term of the Contract, and will be reviewed at the end of Year 3 if we wish to extend. Please refer to www.intendhost.com/universityofbirmingham for full specification of requirements Renewal: Option to extend up to 72 Months ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/024497-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Aug 2023 | | Submission deadline | 20 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £12,000,000 | | Lots value | £12,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF BIRMINGHAM | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG31 Birmingham | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support ### Codes - 48490000 - Procurement software package - 55520000 - Catering services - 72212490 - Procurement software development services ## Release History - 21 Aug 2023 at 11:30 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024497-2023 ## Notice URLs - http://www.birmingham.ac.uk - http://www.intendhost.com/universityofbirmingham ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f592. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03f592.json.