---
title: "HR Information System"
ocid: "ocds-h6vhtk-03f720"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f720"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03f720.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03f720.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "UNIVERSITY OF SUSSEX"
published: "2023-08-25"
---

# HR Information System

Buyer: UNIVERSITY OF SUSSEX  
Current stage: Planning  
OCID: ocds-h6vhtk-03f720

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f720)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03f720.json)

## Summary

The University of Sussex, a public body governed by UK law and classified under education, is planning a procurement process for an HR Information System. This tender aims to transition to a Software as a Service solution to support various HR functions such as payroll, learning management, and employee data processing. The University is seeking service providers capable of hosting, implementing, and maintaining a cloud-based HR information system. The procurement stage is currently at the planning phase, with the future communication notice date set for April 1, 2024, and will be conducted on the Proactis portal.

This opportunity created by the University of Sussex's tender for an HR Information System is ideal for businesses specializing in HR software solutions, cloud-based services, and enterprise resource planning software. Companies with expertise in delivering payroll, learning management, and HR systems integration are well-suited to compete. The tender offers the chance for service providers to collaborate with the University to enhance its HR processes and systems, aligning with the institution's goal of moving towards a modern HR technology infrastructure.

## Notice

The University of Sussex is seeking to review its current HR System platforms to move to a Software as a Service (SaaS) solution to support the full employee life cycle. The University is looking for potential service providers in the market which can provide, implement, host, support and maintain a cloud-based HR information and payroll system, including but not limited to HR, Payroll, and Learning Management. It will need to integrate with a range of other systems, both HR and University-wide. Please note this is not a call for competition.

### Lot Information

Lot 1

The University of Sussex is seeking to review its current HR System platforms to move to a Software as a Service (SaaS) solution to support the full employee life cycle. The University is looking for potential service providers on the market which can provide, implement, host, support and maintain a cloud-based HR information and payroll system, including but not limited to HR, Payroll, and Learning Management. It will need to integrate with a range of other systems, both HR and University-wide. Please note this is not a call for competition. Below is a high-level overview of some of the University's anticipated HR and payroll system requirements: 1. Must be able to produce the Higher Education Statistics Agency (HESA) return. 2. All absence recording and calculation - including for part time/part year workers. 3. Employee and manager self-service, with the ability to create workflows to automate employee data processing and management dashboards. 4. Learning and development modules including a Learning Management System (LMS), or the ability to integrate with a third party system for this process. 5. Multiple pension scheme administration and statutory reporting. 6. Full payroll functionality managed internally by the University and HRMC compliant. 7. Able to record Employee Relations work, including but not limited to Disciplinary, Capability and Grievance processes. 8. Full HR processing functionality including, onboarding, contractual changes, leaver processing, letter generation and workflows. 9. Able to update employee information in bulk. 10. Able to integrate and share data with other HR and University systems. 11. Data Protection, audit and GDPR complaint. 12. Analytics/Management Information solutions including report writing capabilities. 13. Able to support employees with multiple posts. 14. Support Single Sign On (SSO) with a tool such as Okta. 15. Able to configure and/or automate HR/Payroll workflows and processes. Additional information: Please email suppliers@sussex.ac.uk to register your interest in this opportunity. We will respond with a short survey document that will help determine our route to market.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/025137-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Aug 2023 |
| Submission deadline | Not specified |
| Future notice date | 31 Mar 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SUSSEX |
| Locality | BRIGHTON |
| Post town | Brighton |
| Postcode | BN1 9RH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ21 Brighton and Hove |
| Local authority | Brighton and Hove |
| Electoral ward | Coldean & Stanmer |
| Westminster constituency | Brighton Pavilion |
| Delivery location | TLJ South East (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48450000 - Time accounting or human resources software package
- 48451000 - Enterprise resource planning software package

## Release History

- 25 Aug 2023 at 13:30 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/025137-2023

## Notice URLs

- http://www.sussex.ac.uk
- https://supplierlive.proactisp2p.com/Account/Login

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f720. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03f720.json.