--- title: "Finance Accounting System" ocid: "ocds-h6vhtk-03f76f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f76f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03f76f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03f76f.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "ROYAL BERKSHIRE FIRE AUTHORITY" published: "2023-09-05" --- # Finance Accounting System Buyer: ROYAL BERKSHIRE FIRE AUTHORITY Current stage: Tender OCID: ocds-h6vhtk-03f76f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f76f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03f76f.json) ## Summary The Royal Berkshire Fire and Rescue Service is planning a procurement process for a Finance Accounting System. The system aims to streamline accounting processes, including invoice processing, payment handling, journal management, and budgeting. The procurement stage is currently in the planning phase, with a scheduled supplier engagement event on 18th, 19th, 21st and 22nd September 2023. This tender presents an opportunity for businesses specializing in financial software development and accounting services to compete. Companies offering solutions in areas such as accounting software packages, financial systems software development, and enterprise resource planning are well-suited to participate in this tender. The Royal Berkshire Fire Authority seeks innovative suppliers to provide an integrated accounting system that meets their specific requirements and enhances financial management capabilities. ## Notice This procurement seeks to implement a one transparent, integrated, intuitive accounting system for account payable invoice processing, raising customer invoices, making supplier BACS payments, cash management, General Ledger Journals, AP/AR Journals, raising, authorising and converting requisitions into purchase order, chat of accounts and reporting, credit control/debt chasing, budget management. The system is also used to record customer and supplier data as they are set up on the system to make and receive payments. ### Lot Information Lot 1 Royal Berkshire Fire and Rescue Service requires an accounting system to facilitate following tasks: account payable invoice processing, raising customer invoices, making supplier BACS payments, cash management, General Ledger Journals, AP/AR Journals, raising, authorising and converting requisitions into purchase order, chat of accounts and reporting, credit control/debt chasing, budget management. The system is also used to record customer and supplier data as they are set up on the system to make and receive payments. The following areas are being considered as part of the project. There will be a phased approach and not all the areas will necessarily form part of the final scope. * Account Payable * Account Receivable * BACS * Cash Management * Database Manager * Fixed Assets * General Ledger * Inventory Control * Making Tax Digital * Sales Order Entry * Sales Order Processing * Paperless * Purchase Order Processing * Purchase Requisitions * Report Write * Data Import * Budget forecasting and modelling tools This Prior Information Notice is to inform the market that all RBFRA/RBFRS are planning to undertake a procurement process to implement a solution that will meet the aims of the project as per the Problem Statement attached. The Authority has also attached a draft specification and feedback questionnaire for you to provide your suggestions and input to help us refine our requirement. Could you please complete and submit the questionnaire and any feedback you have on the specification by 6th October 2023. The Authority plans to hold a supplier engagement event to present a more detailed over of our project aim and objectives and to seek industry expertise and feedback. The event is scheduled to take place on 18th, 19th, 21st and 22nd September 2023 starting at 10 am with supplier presentation for 15 minutes followed by a Q&A session. Full details of the event and all associated communications shall be managed using the messaging service in the BlueLight Portal and any interested suppliers are encouraged to register on to the Portal to ensure that they are notified of any updated. Bookings of individual sessions are handled through Microsoft 365 - Bookings. The link to book individual session for market engagement day can be accessed here: https://outlook.office365.com/owa/calendar/MarketEngagementforAccountingSystem@rbfrs.co.uk/bookings/ ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026252-2023 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Sep 2023 | | Submission deadline | Not specified | | Future notice date | 30 Nov 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROYAL BERKSHIRE FIRE AUTHORITY | | Locality | READING | | Post town | Reading | | Postcode | RG31 7SD | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | West Berkshire | | Electoral ward | Tilehurst Birch Copse | | Westminster constituency | Reading West and Mid Berkshire | | Delivery location | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48440000 - Financial analysis and accounting software package - 48441000 - Financial analysis software package - 48442000 - Financial systems software package - 48443000 - Accounting software package - 48444000 - Accounting system - 48451000 - Enterprise resource planning software package - 72212442 - Financial systems software development services - 72212451 - Enterprise resource planning software development services - 79210000 - Accounting and auditing services ## Release History - 5 Sep 2023 at 15:51 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026252-2023 - 29 Aug 2023 at 09:21 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/025252-2023 ## Notice URLs - http://www.rbfrs.co.uk - https://outlook.office365.com/owa/calendar/MarketEngagementforAccountingSystem@rbfrs.co.uk/bookings/ - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72343&B=BLUELIGHT - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/71935 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03f76f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03f76f.json.