--- title: "Hard Facilities Maintenance at the National Gallery and National Portrait Gallery" ocid: "ocds-h6vhtk-03fa7c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fa7c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fa7c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fa7c.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY" published: "2023-09-06" --- # Hard Facilities Maintenance at the National Gallery and National Portrait Gallery Buyer: THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY Current stage: Tender OCID: ocds-h6vhtk-03fa7c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fa7c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03fa7c.json) ## Summary The National Gallery and National Portrait Gallery are seeking a company to provide Hard Facilities Maintenance services at their respective institutions in London, United Kingdom. The contract value is estimated at £23 million over a 7-year period, with services set to commence in early February 2024. The procurement stage is currently active with a tender deadline of October 6, 2023. The contracting authority is The Board of Trustees of the National Gallery, with details available on their website. This tender opportunity presents a significant chance for facilities management companies specialising in building installations maintenance to secure a long-term contract with prestigious cultural institutions. Businesses with expertise in technical engineering, visitor experience enhancement, and operating in high-footfall environments would be well-suited to compete. The procurement method is selective, following a restricted procedure, and interested suppliers must adhere to the specified submission terms and deadlines to be considered. ## Notice The Galleries are seeking a company that can work in collaboration with their in-house Estates and Facilities Management teams and other service partners to support the operation of our respective Galleries. The contract will cover all Hard/Technical/Fabric FM services to the respective institutions. The contract duration will be 5 years, with the option of two further +1 year extensions. Services are to commence in early February 2024. It is envisaged that a single service provider will be appointed by both organisations, operating two separate contracts beneath a single management structure. The five year contract values are estimated as: National Gallery ~PS12million National Portrait Gallery ~PS3.5million Figures below are for the maximum 7 year period for both Galleries ### Lot Information Lot 1 The National Gallery and National Portrait Gallery are seeking a company that can work in collaboration with their in-house Estates and Facilities Management teams and other service partners to support the operation of our respective Galleries. The contract will cover all Hard/Technical/Fabric FM services to the respective institutions. The contract duration will be 5 years, with the option of two further +1 year extensions. Services are to commence in early February 2024. It is envisaged that a single service provider will be appointed by both organisations, operating two separate contracts beneath a single management structure. The key factors for successful delivery of this contract are: *Technical engineering excellence to maintain correct environmental conditions across the galleries at all times to maintain the Collections. *Supporting an exceptional visitor experience, with particular attention to safety and comfort *Understanding the requirements, needs and preferences of a prestigious culture/heritage or similar institution. *Understanding the challenges and constraints of a public body *Able to operate in an environment with high footfall and long opening hours (including evening and out-of-hours events) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3GMK4HE9PV Renewal: on expiry ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026346-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Sep 2023 | | Submission deadline | 6 Oct 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2024 - 31 Jan 2031 | | Recurrence | on expiry or termination of the contract | ## Values | Field | Value | | --- | --- | | Tender value | £23,000,000 | | Lots value | £23,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY | | Additional buyers | NATIONAL PORTRAIT GALLERY | | Locality | LONDON | | Post town | Central London | | Postcode | WC2N 5DN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI32 Westminster | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50700000 - Repair and maintenance services of building installations ## Release History - 6 Sep 2023 at 13:06 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026346-2023 ## Notice URLs - http://www.nationalgallery.org.uk - http://www.npg.org.uk - https://www.delta-esourcing.com/respond/3GMK4HE9PV - https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-building-installations./3GMK4HE9PV ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fa7c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03fa7c.json.