---
title: "Travel Management Services"
ocid: "ocds-h6vhtk-03fbc9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbc9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fbc9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fbc9.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED"
published: "2023-10-12"
---

# Travel Management Services

Buyer: THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-03fbc9

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## Summary

The Westminster Foundation for Democracy Limited has issued a tender for Travel Management Services within the services category. The procurement process is at the tender stage, with a deadline for supplier questions and submission on 3 October and 15 October respectively. The tender is for travel agency and similar services, catering to both local and international travel needs of their staff and consultants. The buying organisation is located in London, UK, and is seeking a flexible provider to handle all aspects of travel arrangements, including visas, air travel, rail travel, ground transportation, and hotel bookings.

This tender presents an opportunity for travel management companies or agencies specialised in providing comprehensive travel services to various destinations. The successful bidder will need to have experience in managing individual and group travel, online booking tools compliant with specific policies, and dedicated assistance for travellers. Businesses well-suited to compete are those that can offer tailored and efficient travel solutions, strong customer service, and a flexible cost structure to meet the diverse needs of the Westminster Foundation for Democracy Limited.

## Notice

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers. Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October. Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

### Lot Information

Lot 1

For full details, please refer to the Invitation to Tender document or our website page.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030137-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2023 |
| Submission deadline | 8 Oct 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9EX |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63510000 - Travel agency and similar services
- 63520000 - Transport agency services

## Release History

- 12 Oct 2023 at 14:09 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030137-2023
- 11 Sep 2023 at 15:19 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026835-2023

## Notice URLs

- https://www.wfd.org
- https://www.wfd.org/vacancy-supplier/invitation-tender-travel-management-company

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbc9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03fbc9.json.