---
title: "DWP Document and Data Management Service"
ocid: "ocds-h6vhtk-03fbce"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbce"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fbce.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fbce.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT FOR WORK AND PENSIONS"
published: "2023-09-11"
---

# DWP Document and Data Management Service

Buyer: DEPARTMENT FOR WORK AND PENSIONS  
Current stage: Award  
OCID: ocds-h6vhtk-03fbce

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbce)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03fbce.json)

## Summary

The Department for Work and Pensions (DWP) is awarding the tender for the secure mail opening, document scanning, indexing, and valuables handling services under the title "DWP Document and Data Management Service". The procurement falls under the classification of document management services in the services category. The contract period started on October 24, 2017, and ends on October 23, 2024. Equans Services Limited is the active supplier for this service.

This tender by the Department for Work and Pensions offers business growth opportunities in the document management industry for companies with expertise in handling secure mail, document scanning, indexing, and valuables. Businesses providing electronic data management, storage services, postal services, and data entry services may also find this tender well-suited for participation. The procurement process is currently in the award stage, and interested suppliers can explore collaboration possibilities through the DWP's eSourcing portal.

### Lot Information

The Contracting Authority, the Department for Work and Pensions (DWP), is awarding the tender for the secure mail opening, document scanning, indexing, valuables handling and multi format inbound chan

The contract relates to the provision of a secure mail opening, document scanning and indexing, valuables handling and multi format inbound channel service to meet DWP's business requirements. The service processes up to circa 100k DWP mail items per day. The service will have the capacity and capability to interface with multiple systems to deliver a solution for their complex and diverse organisation. As part of the delivery of its 2020 Vision, DWP is committed to delivering innovative, cost effective services to its customers, whilst developing excellent supplier and stakeholder relationships.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026844-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Sep 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Oct 2017 |
| Contract period | 23 Oct 2017 - 23 Oct 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £57,823,015 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR WORK AND PENSIONS |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS2 7UA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EQUANS SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311000 - Document management software package
- 48311100 - Document management system
- 48613000 - Electronic data management (EDM)
- 63121100 - Storage services
- 64110000 - Postal services
- 72212223 - Electronic mail software development services
- 72212780 - System, storage and content management software development services
- 72312000 - Data entry services
- 72313000 - Data capture services
- 72314000 - Data collection and collation services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79571000 - Mailing services
- 79999100 - Scanning services

## Release History

- 11 Sep 2023 at 15:38 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/026844-2023

## Notice URLs

- https://dwp.bravosolution.co.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:457326-2017:TEXT:EN:HTML
- https://www.gov.uk/government/organisations/department-for-work-pensions

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbce. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03fbce.json.