---
title: "CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?"
ocid: "ocds-h6vhtk-03fbeb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbeb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fbeb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03fbeb.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2023-09-12"
---

# CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-03fbeb

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## Summary

The public procurement contracting process for this opportunity was initiated by West Lothian Council in the United Kingdom. The tender titled "CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?" falls under the services category, specifically focusing on research and development services. The procurement stage has been completed, and the award to GearedApp Ltd with a contract value of GBP 587,538 was signed on 20th March 2023. The procurement method used was an open procedure with an accelerated timeline due to project constraints.

This tender presents an opportunity for businesses in the IT services, social work services, and pre-school education sectors to engage in research and development activities aimed at enhancing the early learning and childcare application process for parents. Small and medium enterprises (SMEs) specialising in innovative solutions can leverage this opportunity to collaborate with the public sector and develop products with potential for broad adoption. Given the focus on accelerating the innovation cycle, businesses capable of swift and effective product development are well-suited to compete in this procurement process.

## Notice

All 3 and 4 year olds, and some 2 year olds, have a statutory entitlement to early learning and childcare (nursery education). There are council run nurseries and partner providers. Within each setting we offer different options for patterns of attendance, and the entitlement can be split between providers. The challenge is to find a solution to manage the application process. We need to allocate places fairly in line with our placing guidelines and parents / carers need to be kept informed about the progress of their application. We need the solution to be straightforward for staff and parents / carers to use. Please visit our website for information on CivTech and how to get involved: https://www.civtech.scot/how-to-apply https://www.civtech.scot/selection-process

### Lot Information

Lot 1

CivTech's mission is to drive daring and innovation in the public sector by collaboratively solving Challenges that make people's lives better - and in doing so create generations of sustainable, high growth businesses. CivTech brings together public sector expertise and private sector innovation to solve real problems, develop new products, and deliver better, faster and easier services for everyone. Central to the approach is co-production with the citizen. Part of the Scottish Government's Digital Directorate, CivTech's approach is helping transform public sector engagement with tech and innovation, delivering significant benefits to public services, producing genuine uplifts for the Scottish economy - and along the way, making lives better. Across the country there are problems public sector organisations would like to solve and in the current environment the need for smart, efficient and effective products has never been greater. The Scottish Government is aware innovation is a good way to create them and is committed to ensuring a large part of its tech spend goes to smaller, innovative businesses. This is where CivTech comes in. The CivTech Innovation Flow is designed to create products as quickly and effectively as possible, and uses a true Accelerator model at the heart of its Innovation Flow model. For you - whether you're an individual, team or company - it's an opportunity to take on a Challenge , solve it, and win contracts with a blue-chip public sector organisation. You'll build a product, and a business to take it as far as possible. Because here's the kicker: the Challenges we issue aren't 'single organisation' problems - most exist worldwide. In short: Open Challenges are set. Any organisation, team or individual can respond. Applications are assessed, and shortlisted proposals go into an Exploration Stage which runs from the 15th of August to the 2nd of September 2022, where they are then developed further [and for which participating applicants are paid]. The best go through to the Accelerator - a period of intensive work to create the solution, and through CivTech's unique business workshop system, a business capable of taking the product to the world. The Accelerator Stage will run from the 3rd of October 2022 to the 28th of January 2023 Please visit our website for information on CivTech and how to get involved: https://www.civtech.scot/how-to-apply https://www.civtech.scot/selection-process

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026892-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Sep 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £587,538 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GEAREDAPP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services
- 80 - Education and training services
- 85 - Health and social work services

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 80110000 - Pre-school education services
- 85312000 - Social work services without accommodation

## Release History

- 12 Sep 2023 at 09:23 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026892-2023

## Notice URLs

- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000695292
- https://ted.europa.eu/udl?uri=TED:NOTICE:190669-2022:TEXT:EN:HTML
- https://www.civtech.scot/how-to-apply
- https://www.civtech.scot/selection-process
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
- https://www.westlothian.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03fbeb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03fbeb.json.